The Sr. Grants & Contracts Analyst is responsible for all activities related to the sponsored and non-sponsored projects within the divisions of Center for Health Outcomes Research, Center Population Health IT, Evidence-Based Practice Center and the Lipitz Center for Integrated Health Care within the Department of Health Policy and Management (HPM) in the School of Public Health.
The Sr. Grants & Contracts Analyst will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to highly complex. This role will also assist with some aspects of non-sponsored funds.
Job Scope/Complexity: Will provide broad/in-depth professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University. This position offers guidance and learning support to Grants & Contracts Analysts and Coordinators within the department.
Types of sponsored awards for which the position is responsible: This position works independently on a variety of complex level grants/contracts, including those from NIH, RWJF and other Foundation Awards. These grants, contracts and awards may involve highly detailed budgets, multiple projects, Cores and Sub-awards, Investigator-initiated, Consortium and higher complexity Foundation grants. Will also provide direction and assistance to Analysts with details related to Sub-awards from other institutions on their federal pass-through grants. Will also work directly with management of non-sponsored funds, including general funds and gifts.
Primary Duties and Responsibilities:
Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
Review all sponsored project proposals for assigned faculty. Review involves accuracy, content, adherence to all relevant guidelines.
Responsible for the timely preparation of proposal budget for Principal Investigator Review.
Provide instruction, preparation assistance and support related to grant application procedures.
Serve as liaison between research units, central offices and funding agencies.
Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.
Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Manage all assigned grant submissions to ensure timeliness and accuracy.
Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.
Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
Provide information and direct assistance required to complete contract and grant closeouts, as needed.
Meet regularly with Faculty to review accounts, forecast spending and salary support. Plan for future grant submissions.
Complete quarterly base projections in collaboration with the Grants and Contracts manager.
Complete annual GF projections for assigned faculty and staff.
Other duties as assigned.
Bachelor’s degree required
Four (4) years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting,
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula:
18 graduate degree credits may substitute for one year of experience.
Additional related experience may substitute for the required education on the same basis.
For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job
Knowledge of accounting and budgeting theory and practices required.
Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
Ability to make independent judgments and to act on decisions on a daily basis.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and CDC.
Additional Applicable Information:
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Classified Title: Sr. Grants and Contracts Analyst Working Title: Sr. Grants & Contracts Analyst Role/Level/Range: ATP/04/PD Starting Salary Range: $59,280-$81,435 (commensurate with experience) Employee group: Full Time Schedule: Monday though Friday Exempt Status: Exempt Location: 05-MD:School of Public Health Department name: 60004108-Health Policy & Management -CHSOR Personnel area: School of Public Health
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