Department: ISGMH - Inst Sex Gen Min Hlth Salary/Grade: EXS/5
All applicants are encouraged to apply. For full consideration, please submit a cover letter and resume.
Ensures the effective, compliant, & efficient daily management of research operational, financial, & business functions in support of the business area's mission & in coordination with program administrator and central offices such as OSR, ASRSP, HR, Budget, Facilities, & IT. Provides support in reviewing & recommending policy & procedure designed to enhance operational excellence of a program in order to ensure success.
The Institute for Sexual and Gender Minority Health and Wellbeing (ISGMH) at Northwestern University was created in 2015 to be a leader in research that improves the health and wellbeing of the sexual and gender minority (SGM) community and foster understanding of the development and experience of SGM people. The institute provides unique opportunities for high-level research and training for the next generation of SGM scholars, and it utilizes innovative modalities to disseminate knowledge widely to the SGM community, the public at large, scholars, service providers, educators, and policymakers.
Please note: this is a term position with an end date of 1/31/2023.
Opportunity for renewal will be based on performance and available funding.
Supports & ensures that day-to-day operations are appropriately coordinated, efficient and effective.
Develops, maintains & reports on quantitative and qualitative performance measures.
Manages documentation of agreements between NU and partner organizations, ensuring that agreements are completed, appropriately reviewed, approved, and adhered to by all parties.
Acts as liaison to IT to ensure technology systems are properly installed & maintained & meet the informational, analytical & computing needs of users.
Ensures necessary hardware, software & network infrastructure services are appropriated from central or internal IT.
Budgets & Financial:
Supports accurate, efficient and compliant workflow of all transactional processes across areas/units.
Creates & support finances, budget, associated analysis & reports.
Trains on and enhances internal daily, monthly & annual processes.
Reviews exceptions forms and reimbursements that require special attention.
Recommends changes to tools to improve analysis, forecasting, modeling & reporting & ultimately quality of financial information & analyses provided to management for planning, evaluating & controlling operations.
Collaborates with internal/external partners to implement changes designed to improve/increase program/project goals/objectives.
Manages planning and arrangement of meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within ISGMH.
Manages event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.
Grants & Contracts:
Responsible for completing pre- & post-award administration of research grants &/or contracts.
Builds relationships with Principal Investigators (PIs) & NU research associated offices.
Transfers knowledge & advises on research policy & procedure.
Manages administrative process of subcontracts and contracts funded on sponsored projects.
Manages recruitment & selection process; Performance Excellence plan for each employee; & merit increase process.
Applies HR policy to maximize effectiveness of HR administration to meet strategic plan objectives.
Supports development & implementation of processes & procedures for all safety, security & compliance programs.
Supports dissemination of compliance policies in accordance with all applicable federal, state, local & NU laws, regulations, policies & procedures.
Develops the creation &/or supports implementation of associated training.
Supports implementation of strategic plans.
Coordinate planning with institute leadership & key faculty & staff.
Provides advice & counsel & recommends changes & improvements to functional operations to better meet organizational needs & objectives.
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in accounting, finance, or related field; OR appropriate combination of education and experience.
2 years program/project administration or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities)
Demonstrates initiative and follow through.
Strong organizational skills / attention to detail.
Highly proficient with Microsoft Office suite and overall computer skills/technical aptitude.
Ability to identify, research, and solve problems.
Effective communication skills (written and verbal).
Ability to prioritize and balance competing priorities.
Ability to multi-task and work in a fast-paced environment.
Experience or interest working on LGBT issues.
1 year research administration + 2 year financial or administrative support experience in a research environment (total of 3 years).
Knowledge of NU IT systems and processes.
Preferred Competencies: (Skills, knowledge, and abilities)
1 year supervisory experience.
Experience working in public health, psychology, and/or medical research.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 38772
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.