As a member of the Grants Team in the School of Medicine Office of Research Administration (ORA), the Sr. Sponsored Projects Specialist (SSPS) supports the Assistant Director and the Grants Associates. The SSPS works with some independence and is expected to exercise sound judgment in carrying out their responsibilities in accordance with University and SOM policies.
Specific Duties & Responsibilities
Provide advice and counsel to faculty and staff during grant proposal preparation stage.
Review assigned grant proposals for completeness and compliance.
Review and process federal FDP modifications, continuations and simple non-federal awards. As they gain skills and experience, this could be expanded to processing other awards.
Review and interpret sponsor requirements, regulations, and institutional policy intersections for proposals and post award.
Apply knowledge of federal regulations and policies on research compliance (human subjects, animal, etc.).
Understand relevant issues and processes regarding conflict of interest and compliance that impact proposal submission and grant acceptance.
Trains Sponsored Award Specialist and Visiting Trainees on workflow, data integrity issues and grant system (NSF, Commons, etc.) account management and setup.
Support Assistant Director of Grants and Grants Associates on special projects, as assigned. Pre Award Management:
Reviews and submits Just-In-Time requests for NIH K, R21 and other modular submissions.
Reviews and submits post submission materials for Federal and non-federal sponsors.
Reviews and processes Administrative Actions, including but not limited to first-time no-cost extensions requests in the eRA Commons, carryover requests and PI changes, etc. for assigned proposals.
Reviews and approves Coeus PD’s for department-submitted RPPR’s.
Potential to assist Grants Associates on system-to-system application review and submit RPPR’s during heavy deadline periods.
Reviews terms and conditions of awards with Grants Associates and Assistant Director, gaining independence and skills to review simple foundation awards. Post Award Management:
Works with the Assistant Director to resolve high-level and complex workflow and data integrity issues.
Manages federal closeout process, including, but not limited to; monthly download and review of Commons report of awards needing closeout; works with Sponsored Projects Specialist and department to resolve outstanding closeout issues. Facilitates NIH closeout process, including, but not limited to: review and verification with JHTV Inventory Specialists of department- and PI-submitted Final Invention Statements, ensuring timely submission. Monitors eRACommons closeout report to ensure continued compliance. Acts a resource to the faculty and department staff on closeout process and requirements.
Coordinates submission of compliance updates for MSCRF Stem Cell pre- and post-award. Acts as an additional resource for department and faculty on post-award procedures for the program.
Provides backup for Grants Specialist on urgent workflow issues.
Other duties as assigned.
Bachelor's degree in related discipline.
Three years related administrative/budgeting experience. Preferred that one year of which is in a sponsored research environment.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Special Knowledge, Skills, and Abilities
Demonstrated experience with budget/pre-award process.
Must be detail-oriented, well organized, and able to handle multiple projects in a deadline driven environment.
Expert knowledge of Excel requirement.
Must demonstrate excellent verbal and written communication skills.
Experience with Coeus and SAP software a plus.
Classified Title: Sr Sponsored Projects Specialist Working Title: Sr. Grants Specialist Role/Level/Range: ATP/03/PC Starting Salary Range: $50,700 - $69,780 / Commensurate with Experience Employee group: Full Time Schedule: 8:30a - 5:00p, Monday - Friday/ 37.5 hours per week Exempt Status: Exempt Location: 04-MD:School of Medicine Campus Department name: 10002692-SOM Admin Res Sponsored Projects Personnel area: School of Medicine
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