Join our award-winning team at University of Washington Medical Center (UWMC). Among the top medical centers in the United States, and ranked as the number 1 hospital in Washington State, as rated by U.S. News & World Report 2018-2019 "America's Best Hospitals", UWMC prides itself on compassionate patient care as well as its pioneering medical advances. UWMC is operated by the University of Washington (UW) and serves as a training site for UW’s School of Medicine.
The University of Washington is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. This position provides opportunities to work in a fast-paced, challenging, diverse and rewarding environment. As an employee you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
The UW Medical Center - Montlake - Operating Rooms have an outstanding opportunity for a FISCAL SPECIALIST 1 (Full-time, Day Shifts). The Fiscal Specialist 1 is responsible for the following: process employee payroll and leave entitlements; prepare and provide specialized financial and budget reports to the Staffing Office Program Operations Specialist; maintain fiscal record-keeping systems; and support the development of new timekeepers for Patient Care Services.
Additional Duties & Performance Standards: • Facilitate department payroll for assigned departments, which includes: collect and review exceptions reports and timecards; work with supervisors and Payroll to resolve discrepancies; complete payroll-HR forms (shared leave, hourly appointment, Status Change Forms, etc.); collaborate with Human Resources to administer FMLA and other types of leave; distribute department leave records and permit parking; maintain and archive department records; and utilize MS Word, MS Excel, and Workday. • Support the training and development of new timekeepers and leaders related to payroll systems, policies, and procedures. • Maintain department expenses, including: track and monitor invoice payment and discrepancies; and support administrative team for purchase of equipment/maintenance ordering via HEMM system, capital request, operations purchase order, or online Procard. • Support licensure monitoring process and process payment for Medical Assistant (MA) renewals. • Perform scheduling duties in Kronos Advanced Scheduler. • Support activities of the department, including: monitor pager and telephone inventory, return and usage; archive department personnel, financial papers to Sandpoint; attend department meetings/training; coordinate meeting rooms; perform special projects for administrative team; assign lockers to staff; deliver/retrieve mail; assist planning and execution of department educational events; and utilize Outlook calendar. • Demonstrate ability to be flexible, organized, and function well in stressful situations. The Fiscal Specialist 1 practices discretion regarding confidential information and communicates effectively with all levels of staff. • Demonstrate the ability to perform basic staffing and other related clerical functions as needed to support coverage of unplanned absences. • Perform other related duties as assigned.
DESIRED: • Ability to communicate effectively in English, both orally and in writing. • Proficiency in e-mail, word processing, spreadsheet, and UW database applications. • Knowledge of UW and UWMC payroll systems.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.