DUTIES: The Office of Government and Community Relations at SUNY Downstate Health Sciences University is seeking a full time Senior Staff Assistant. Responsibilities include: The individual is assigned functional and administrative task within the Office of Communications and Marketing and Government and Constituent Relations. Individual receives direct supervision from the AVP, Constituent Relations and Director, Governmental Relations. Typical duties include: Provides administrative support to all programs and initiatives. Responsible for day to day office management. Manage and coordinate daily and monthly calendars of activities and appointments. Generate, process and file all internal and external correspondence relative to special events, conferences, travel, elected officials, community concerns and inquiries. Receives inquiries and complaints; coordinates with others, as necessary, to obtain the required information. Schedules and coordinates internal and external meetings and events, trainings, seminars, appointments, meetings, and travel arrangements. Receives visitors and receives calls for information requests, directing calls or relaying information to the appropriate parties. Coordinate clerical work activities; organize files and correspondence; determine work priorities and method. Manage sensitive and confidential information, office tasks, and special assignments/ projects, as needed. Opens, sorts and distributes mail Coordinate activities to ensure timely submissions of documents for major projects Take dictation, which may include minutes of meetings and transcribes notes into finished documents. Compose a variety of letters, memoranda, instructions and other documents on own initiative or from brief notes or verbal instruction. Support office activities and may be assigned clerical and secretarial relief activities. Perform other duties as assigned (DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION) QUALIFICATIONS: A Bachelor's Degree and two (2) years of responsible administrative experience. Advanced educational attainment or specialized experience will be required as applicable. Additional Info: *Please include the 5 digit line number and job title in the subject line and body of your email submission.Closing Date: Open Until Filled STATE UNIVERSITY OF NEW YORK IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
Internal Number: 21135
About SUNY Downstate Medical Center
SUNY Downstate's College of Medicine, Health Related Professions, Nursing and its School of Graduate Studies offer students a broad professional education that will prepare them for practice or careers in any location and community. This education provides exceptional opportunities for those students with a commitment to promoting health in urban communities and addressing the complex challenges of investigating and preventing diseases that confront clinicians, educators, and researchers in such an environment. This special aspect of Downstate's unique mission is reflected in the students it attracts and selects, the vast majority of whom are drawn from the New York City Metropolitan area. Many of these students are members of minority and cultural groups underrepresented in the health professions, and/or come from families of first-generation immigrants or from economically disadvantaged backgrounds.