Updated: Mar 24, 2020

Location: UC Irvine Campus


Job Type:

Department: COGNITIVE SCIENCES

Recruitment Number: 4327
Reports To:
Working Title: Dept Analyst, Cognitive Sciences, School Of Social Sciences
Cost Center: IR8081
Bargaining Unit:
FLSA: NE
Job Code: 007243
Job Location: UCI Campus
Percent of Time: 100%
Work Schedule: 8am-5pm
Appointment: Career

Position Summary:

The Cognitive Sciences department in the School of Social Sciences at UC Irvine seeks a highly motivated, self-starter to provide assistance to the MSO, Chair, faculty, students, programs, and initiatives. As a member of the School of Social Sciences, the incumbent is tasked with upholding and exemplifying excellence in the University's core competencies-- job mastery, goal accomplishment, enterprise contribution and innovation-- while representing the MSO, Chair and Department to the campus. The School of Social Sciences provides an engaging, supportive, challenging and rewarding atmosphere where collaboration and innovation thrive. As indicated in our strategic plan, our School's mission is one of positivity where we strive to BE BOLD, BREAK THE MOLD and BE BOUNDARYLESS. Please, join us!
The Department of Cognitive Sciences is comprised of 27 senate faculty, 3 non-senate faculty (lecturers), over 1100 undergraduate students, and 60 PhD students, with approximately 40-45 Teaching Assistants per quarter.
This position has primary responsibility for the overall management of the graduate programs in the Department of Cognitive Sciences. Responsibilities include graduate student advising/counseling, interpretation of program, university polices, regulations, and requirements, evaluation and monitoring of student progress and fulfillment of degree requirements, and the entirety of the annual admission process including the recruitment visit. Serves as key advisor to the Graduate Director, Department Chair, Department Administrator, and advisory committee on all programmatic and administrative matters regarding the graduate program. Manage budget and financial planning for block allocation, and handle the appointment of GSRs.
In addition, this position is responsible for the interpretation and application of appropriate policies and procedures, including fund restrictions, in order to process reimbursement and travel requests for department seminar program, colloquia, faculty recruitment, graduate student recruitment, and all other department related matters.

Compensation Range:

Hourly $23.58 - $32.06

Department Website:

Required:

2-3 years of relevant experience in financial administration with a BA/BS, or an equivalent combination of education and experience.
Demonstrated skills to independently analyze situations, interpret data, define problems and objectives, identify relevant factors, and formulate logical conclusions, using creativity and innovation to develop recommendations and options.
Demonstrated skill in financial analysis, planning and administration with complex budgets from multiple fund sources. Knowledge of accepted UCI accounting practices.
Experience analyzing and organizing complex information and the proven ability to produce clear, comprehensive and complete reports based on that analysis.
Demonstrated organizational skills to coordinate and prioritize multiple complex duties, paying attention to detail and deadlines when faced with high volume and fluctuating workloads, and following through on assignment completion with minimal direction.
Superior ability to diplomatically communicate, articulate and work effectively with a diverse population. Ability to maintain confidentially in all business matters.
Excellent English writing and communications skills and proven ability to compose professional reports, correspondence, policies and practices, and training materials.
Demonstrated experience in the use of personal computers and Microsoft Office, Microsoft Word, Excel, FileMaker Pro and PowerPoint.
Skill to design, develop, and implement computerized tracking systems.

Desired:

Knowledge of UCI policies and procedures to include Uniform Guidance, general accounting (travel,) and low value purchasing (Procurement Card). Demonstrated experience in UC financial information systems including Data Warehouse. Experience with contract and grant budget preparation, analysis and projection. This includes cost and revenue analysis, projecting income and expense trends, preparing income and expense statements, and preparing financial projections. Knowledge and experience in the submission procedures for NSF Fastlane, Cayuse, and Kuali Research to create a variety of technical and non-technical materials.
Knowledge of the Registrar s computer systems and functions such as ESOC, Schedule R25, WebAdmin and WebGrades.
Knowledge of University course enrollment and registration policies and procedures and student information policies.
Knowledge of UCI campus departments and central administrative offices, their services, roles and responsibilities, and ability to work collaboratively with these personnel.

Physical Requirements:

Below are general guidelines on the position's physical, mental, and environmental working conditions.
In accordance with applicable state and federal law, UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.

Bend: Occasionally
Squat: Occasionally
Crawl: Not Applicable
Climb: Occasionally
Kneel: Occasionally
Handle Objects: Occasionally
Push/Pull: Occasionally
Reach above Shoulder Level: Occasionally
Sit: Frequently
Stand: Frequently
Walk: Frequently
Use Fine Finger Movements: Frequently
Carry/Lift Loads up to 25 Pounds: Occasionally
Carry/Lift loads between 25-50 lbs: Not Applicable
Carry/Lift Loads over 50 Pounds: Not Applicable
Read/Comprehend: Constantly
Write: Constantly
Perform Calculations: Constantly
Communicate Orally: Constantly
Reason and Analyze: Constantly
Chemical/Biological Agent: Not Applicable
Construction Activities: Not Applicable
Contact with Water/Liquids: Not Applicable
Drive Motorized Equipment: Occasionally
Confined Spaces: Not Applicable
Elevated Work Location: Not Applicable
Radioactive Materials: Not Applicable
Temperature Variations: Not Applicable
Gas System: Not Applicable

Other Working Conditions:
Additional working hours may be necessary to meet department goals and objectives. Other duties may be assigned.

Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .