Research - Laboratory/Non-Laboratory, Staff/Administrative
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The Department of Pharmacology has an excellent opportunity for a Grants Manager.
Under the general supervision of the Administrator, this individual will be responsible for managing the department’s grant and contract programs, primarily post-award, through budget closings; responsibilities include budget report preparation, recommending and implementing departmental policies and practices to insure compliance with sponsor and university requirements. Additionally, this position will supervise up to two fiscal staff.
Pharmacology is a basic science department in the School of Medicine with a graduate program leading to a Ph.D. and approximately 15 professional and classified support staff, 20 faculty and 9 research senior fellows. It is a complex, and growing department, with many grant proposals submitted yearly through the School of Medicine ABC Shared Services and management of approximately $8.7M in awards annually.
The position is responsible for managing compliance to policies unique to the School of Medicine, University of Washington and various funding agencies including subcontracts and foreign institutions. The Grants Manager will be responsible for administering incoming and outgoing subawards and contracts with these diverse organizations.
Grant and Contract Administration and Compliance Management (95%): •Provide on a monthly basis, complex budget spreadsheets to Principal Investigators (PIs); meet with PIs and review overall grant and contract health and forecasting; and, based on analysis, assist PIs and the Administrator on adjusting personnel (hiring/layoffs). •Assist as needed with preparation and submission of RPPRs and other progress reports. •Manage close out of all grants and contracts. •Prepare and submit costing allocations in Workday for faculty and/or staff that do not have an assigned administrator. •Provide guidance on post-award compliance of grants and contracts and provide technical advice and interpretation of government and funding entity regulations and UW policies and procedures to PIs, program managers, researchers, and support staff within the Department, as well as to other Departments. •Prepare complex budgets and other administrative sections of proposals for grants and contracts based on knowledge of sponsor requirements and program objectives, if not going through ABC. •Prepare and administer proposal submissions outside of the Administrative Business Center’s purview. •Serve as back-up for Departmental sign-off of grant proposals, as well as agreements for goods and services, contracts, and non-award agreements. •Review and approve for compliance department purchases, reimbursements, BPOs and contract requests on research-related budgets in the UW Ariba system. •Serve as the Faculty Effort Certification (FEC) Coordinator for the entire department (12-14 active faculty), ensuring FECs are certified biannually. This includes being the department liaison with the central UW Management Accounting and Analysis office, tracking faculty cost-share and effort commitments, ensuring accuracy of effort calculations, and making manual adjustments, as needed, to ensure compliance with federal rules and regulations. •Coordinate and track Grant and Contract Certifications Reports (GCCRs). •Along with Administrator serve as Department payroll coordinator. •Advise faculty PIs on compliance with sponsor requirements, particularly for specialized program announcements and non-federal sponsors. •Interface with the University Office of Sponsored Programs (OSP), Grants and Contracts Accounting (GCA), other UW Departments and the School of Medicine Dean’s Office, especially as it relates to collaborative research. •Serve as contact for drafting, review and sign-off for Institutional Letters of Commitment and eGC1 exception letters for fellows and faculty within the Department. •Use independent judgement and decision making to complete work on time and within compliance. •Stay up to date on Federal and non-federal compliance. •Provide training and orientation to faculty, trainees, staff and students in the Department concerning pre-award and post-award management. •Serve as backup for Fiscal Supervisor responsible for purchasing, travel and expense reimbursements, transaction vouching, reconciliation, and sign off of reconciled budgets, surplus, inventory and other activities.
Administrative Responsibilities (5%): •Develop policies and procedures for pre- and post-award administrative functions for the Department.
MINIMUM REQUIREMENTS •Bachelor's degree in accounting, business, or related field. •Two to three years of relevant experience managing grants and contracts. •Advanced knowledge of Microsoft Excel. •Experience with UW systems, such as MyFinancial.desktop, eFECs, SAGE, Grant Tracker and other grant and contract management systems. •Advanced knowledge of UW, state, and federal policies, rules and regulations regarding grants and contracts.
Equivalent education and/or experience may substitute for minimum requirements.
DESIRED REQUIREMENTS •Certification as a Certified Research Administrator (CRA).
CONDITIONS OF EMPLOYMENT The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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