The Weinberg College of Arts and Sciences is reimagining traditional arts and sciences education in ways that prepare our students for success in an ever-changing, complex world. The College is the most comprehensive of Northwestern’s 12 schools, offering 47 majors to approximately 4,300 undergraduate students. Our goal is to develop in students a Northwestern Mindset – a flexible, adaptable view of the world that seeks to understand the pressing issues of today and transform them into the promising new opportunities of tomorrow. Staff who work in the College think creatively, work collaboratively, and are dedicated to building a strong community.
The hallmark of our distinctive educational model is diversity in all of its manifestations. We are committed to maintaining and enhancing the breadth and depth of our course offerings and to ensuring the intellectual and experiential diversity of our faculty and students. In short, we believe that diversity is an essential value that lies at the heart of our community and one that needs to be actively encouraged and pursued.
Provides strategic leadership and advanced problem solving in support of unit's research programs and mission. Acts as the chief research administrator for a dept. or division & oversees the administration of the entire grants & contracts portfolio, some of which are very complex involving multiple years, venues, collaborators, subcontractors, etc. & ensures fulfillment of all requirements & compliance with rules & regulations. Partners with faculty to develop strategic plans regarding new & existing funding opportunities, research initiatives, collaborations & projects that will increase & improve overall research & associated financial management & performance.
Typically administers or oversees entire research projects such as:
Research portfolio for a larger department
Center or program grants
Master agreements with industry
Provides creative, strategic leadership in pre-award administration of research grants &/or contracts, expertly balancing customer service and compliance needs.
Establishes procedures at the large unit level related to pre-award administration.
Coordinates federal contract proposals, international proposals, and proposals with difficult/troublesome terms and large sponsored agreements with industry partners.
Uses metrics to monitor report and adjust unit pre-award performance.
Provides expertise regarding post-award research administration.
Ensures that proposed projects meet goals of dept. & that necessary resources are available.
Manages and follows through on high-risk situations.
Coordinates or oversees application completion and detailed review & submission.
Resolves issues with collaborators &/or other involved parties.
Establishes procedures at the large unit level related to post-award administration.
Manages all day-to-day grant &/or contract functions such as administration, finance, facilities, compliance, reporting, etc. ensuring timetables are created & maintained as appropriate.
Uses metrics to monitor report and adjust unit post-award performance.
Recommends & facilitates procedural changes in grant &/or contract administration as necessary.
Recommends policy to enhance research administration.
Oversees & manages all research portfolio fiscal activities, from research development to close-out activities, continually evaluating & recommending alternatives to minimize risk while maximizing goals.
Ensures that budgets are created, proposed & administered in a fiscally responsible manner.
Resolves complex issues such as determining appropriate & reasonable cost-sharing percentages on complex grants involving multiple locations; effort reporting problems; under- or over-spent grant budgets; recommend changes to eliminate deficit balances; overdrafts.
Coordinates price negotiation, purchase, & ongoing maintenance support contracts of all major research equipment.
Provides information to senior management that is used for department budgeting purposes.
Hires, evaluates, promotes, &/or counsel staff.
Oversees training for all staff regarding research administration in unit.
Consults with faculty as grants are funded regarding job descriptions; selecting & hiring new staff; and as grants end regarding lay-offs, terminations, etc.
Creates, implements & oversees programs, policy & practice for dept./division designed to ensure compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
Ensures resolution of all compliance problems & issues, including those involving research safety, animal subjects, human subjects and conflict of interest.
Supervises administrative, financial &/or IT positions.
Mentors other administrative staff in research administration.
Performs other duties as assigned
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
A minimum of 7 years’ experience required with 4 years of research administration and 3 years of research, finance, administrative or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Provide leadership by cooperatively anticipating, coordinating, strategizing
7 years research administration experience.
Preferred Competencies: (Skills, knowledge, and abilities)
Intermediate to advanced familiarity with Excel, including the ability to create complex formulas and pivot tables
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 38626
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.