POSITION X2012Financial Specialist II,Extension Administration
LOCATIONUniversityof Tennessee, Institute of Agriculture, Extension, Knoxville, TN
SALARY AND BENEFITS
Salaryis commensurate with training and experience. Benefits include grouphospitalization and life insurance, State Employees Retirement; Workers'Compensation; sick and annual leave; numerous University of Tennessee and statebenefits programs, including liberal time off for holidays and longevity payafter three years of service; reimbursement for official travel.
This position managesaccounting functions for Extension Administration with regards to SponsoredProjects Accounting at the Institute of Agriculture to ensure the accuracy,timeliness and efficiency of post-award fiscal administration.It works to minimize risk to the universityfrom restricted account activity and maximize university cash flow throughaccounts receivable management.
Duties and Responsibilities:
Analyzecontracts and agreements for spending restrictions, reporting deadlines,payment request information and liability.
Establishand maintain WBS element and gift accounts in the university's financialsystem, including match accounts. Coordinate with other campuses if necessaryon joint projects.
Maintenanceof account throughout the life of a project.Maintain official (auditable) sponsored project files for Extensiondepartments, regions and counties.
Analyzeexpenditures by interpreting and applying fiscal regulations and guidelines toinsure that all federal, state and university requirements are met for eachsponsored project.
Processpayment requests to agencies.
Manageletter of credit draws from various federal agencies.
Preparefinancial reports for sponsors and certifies them on behalf on the university,submitting them to external sponsors.Ensure that these reports are reconciled to the university ledger.
Monitorand report program income.
Providetraining and oversight of business managers, faculty, regional offices, countystaff and 4-HCenters.
Providefinancial information to Sr. Vice Chancellor/Sr. Vice President, Deans, BudgetDirectors and PIs as needed.
Assistin the development of policies and procedures to reduce financial risk exposurefrom federal, state and private audits.
Closeout projects by processing final financial, inventory, patent and equipmentreports etc.
Calculateand process budget entries for Facilities & Administrative (F&A)returns as prescribed by UTIA agreed upon F&A return policies and externalsponsor's specifications in the award contracts.
Overseeand manage the Faculty Incentive Program (FIP) for UT Extension.
AssistBudget Director with accounts receivable compliance issues.
Monitorsubcontract financial reports.
Financial Risk Oversight:
Workwith faculty and business managers to analyze charges and insure they staywithin agency approved budgetcategories.
Workwith other units within the university on joint project budgetary matters.
Workwith funding agencies to execute budget changes.
Monitoraccounts for over expenditures to reduce risk.
Workwith other Extension entities on financial matters.
Accountsreceivable entry and reconciliation.
Responsiblefor collection of outstanding payment request.
Provideover-site of the accounts receivables clerical function.
Coordinatewith Dean's offices and general counsel regarding uncollected debts.
Monitorand manage approximately $25 million in receivables to maximize theuniversities cash flow. Develops and maintains accounts receivable policies andprocedures.Ensures that collectionefforts are performed in accordance with policies.
Assistin the development of accounts receivable policies and procedures to preserveuniversities cash flow.
Assistin the development of procedures based on auditor input and regulatoryguidelines.
Conductand monitor compliance activities to reduce financial exposure resulting fromfederal, state and private audits.Initiate corrective action when necessary to ensure that financialoperations and records conform to University policies and sponsor regulations.
Collaboratewith the UTIA Office of Sponsored Programs (pre-award), Extension departments,regional and county offices to ensure consistent, timely, accurate, andcompliant financial activities, charges, and procedures.
Primaryfinancial contact during internal and external audits for programs underhis/her jurisdiction.
Coordinateinformation requests from auditors.
Interactwith sponsoring agencies on financial matters related to funding, budgets,allowable cost, and external review.
United States Department ofAgriculture (USDA) Research Projects System (REEport):
ManageUSDA REEport database as a site administrator for UT Extension. Review projectsas well as progress and final reports for compliance prior to submitting toUSDA.Interact with staff at USDA totroubleshoot database issues.
Accumulateand analyze data, working directly with the Extension Budget Director and otherdepartmental personnel, in verifying and categorizing required financial andFTE information to develop annual financial report required for all USDA NIFAprojects housed in REEPort.
Submitfinancial report electronically to USDA prior to the deadline, reconciling anydifferences prior to submission.
Internal Number: 196832
About Institute of Agriculture
The Institute’s four major units are the College of Agricultural Sciences and Natural Resources, the College of Veterinary Medicine, UT AgResearch and UT Extension. The Institute contributes to improving the quality of lives and enhancing the agricultural, economic, environmental and social well-being of Tennessee. Our clientele include students, families, farmers, 4-Hers, agribusiness and the general public.