Rutgers, The State University of New Jersey, is seeking an Administrative Assistant for The Institute for Families at Rutgers University's School of Social Work. The Administrative Assistant provides administrative support by assisting staff, visitors and participants with the scheduling of appointments, processing various administrative documents and data while managing day-to-day office operations, use of site space, preparing agreements, MOUs, and vendor forms, and reconciling payment arrangements. Responsibilities also include preparing and organizing training materials, generating mailings and communication, and control of records, statistics, reports and documents.
Among the key duties of this position are the following:
Addresses inquiries from training participants, project partners, and program-affiliated personnel via phone and email and will assist with preparation for trainings and events.
Supports operational tasks such as utilizing a Learning Management System (LMS) to input attendance, provide site support, and maintain spreadsheets and documentation.
Collaborates with team leads and members to ensure work is consistent with the mission and goals of the NJCSI and IFF, and meets client deliverables as projected.
Minimum Education and Experience:
Bachelor’s degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization skills, coordination, facilitation, record-keeping and report writing.
Required Knowledge, Skills, and Abilities:
Excellent communication skills, computer literacy, and ability to handle multiple.
Ability to operate office equipment including copy machine, printers, telephones, and computer workstations and make minor repairs.
Intermediate mastery of Microsoft Office Suite (Word, Excel, Powerpoint, Publisher, etc.), database management, learning management systems, university-wide systems, and e-mail applications and be at ease with learning new systems and applications.
Use of personal vehicle in order to travel for business demands; a valid driver's license would be required for this position.
Physical Demands and Work Environment:
General office environment including light lifting.
Clean Driving Record
Posting Number: 20ST0737
Location: Off Campus
Internal Number: 113317
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.