At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: 3/23/20
The College of Engineering at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three Engineering colleges in the United States. With more than 250 regular faculty members, 1, 600 graduate students and 2,700 undergraduate students located in seven academic departments, Engineering is the second largest college on the Berkeley campus. COE occupies ten buildings on the Berkeley campus and has extensive facilities at the Richmond Field Station
The Commencement Coordinator reports dually to the Director, Events and Programs and the Event Assistant. Responsibilities involves the planning and organizing of campus event activities, including managing logistics such as facilities, tickets, audience management activities, concessionaires, caterers, and vendors, and facilitation of communication and services with speakers and facility maintenance staff; or provides technical support of these activities.
This is a Contract position that will end on May 22, 2020 (100% full-time)
85% Provides a wide variety of coordinating and administrative functions to support College events, with a particular focus on Commencement.
Registration database management: Hold primary oversight of the commencement online registration database
Checking for duplicate registrations
Resolving incorrect registrations
Assist graduates with registration as needed.
Manage day of event registration platform; overseeing late registration
Manage and update external facing commencement web pages.
Update as necessary commencement web page
Ticket management and distribution:
Serve as primary contact for registrants. Coordinate with Cal Performances and the College's finance office as needed. Liaison with Cal Performances to ensure that ticket distribution complies with contract specifications.
Oversee production of day-of-event materials, including staff assignments, seating maps, timeline, briefing, etc.
Manage data, draft content, and distribute commencement communications to staff, faculty, and students regarding registration, logistics, timing, and other details as necessary.
Manage day of event registration platform
15% Participates in planning, organizing and staffing larger or more complex events, including being assigned responsibility for a specific event segment such as parking/transportation, catering, etc.
Expensive working with data base or registration platform
Working knowledge of concepts, principles and practices of event planning and production and public relations.
Working organizational skills, including skill in effectively coordinating and organizing multiple details.
Good interpersonal communication skills and political acumen, including skill in effectively representing the campus to its publics.
Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues/problems that need to be brought to the attention of higher level staff and/or management.
Skill to maintain confidentiality.
A valid California driver's license and access to a car; willingness to drive to complete errands and other tasks.
Ability to lift 25-50 pounds.
Ability to work outside of regular work hours to include nights and weekends as needed.
Must be able to work all day (14+ hours) on Tuesday, May 19, 2020
*Bachelors degree in related area and/or equivalent experience/training.
*Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure.
Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:
*This is a Contract position that will end on May 22, 2020 (100% full-time)
*This is a contract position. Contract positions may be extended based on operational demand. Contract positions are eligible to participate in the health and welfare programs offered by UC Berkeley depending on the length of time.
A valid driver's license and DMV check for driving record is required.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.