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The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: March 16, 2020
The Statistics Department in the Division of Math & Physical Sciences, College of Letters & Sciences was originally established in 1938 as the first center in the country for statistical research by Jerzy Neyman, one of the intellectual giants of the twentieth century. Since its inception, graduates and faculty of Berkeley have shaped the foundations of statistics. The Statistics Department currently includes approximately 30 active faculty and emeriti and 11 career staff. The department is consistently ranked as one of the two premier academic programs in statistics nationally. The department has an undergraduate, a professional master's degree, and a PhD program, with about 230 BAs, 50 MAs, and 10 PhDs awarded each year. Courses in the department enroll approximately 10,000 students annually.
Under the supervision of the Student Services Manager, this position is one of two Undergraduate Advisors for the Statistics Department. The Undergraduate Advisors also serve as the department schedulers and curriculum officers.
Non-major Student Advising:
Identify student needs and potential problems, using independent judgment to propose directions or solutions and to bring problems to resolution, referring students to other sources of support when appropriate.
Advise students in other departments about Statistics courses, policies, and procedures. For example, advise students from other departments in selecting the course or sequence of courses in Statistics which best suits their need.
Advise students in regard to waitlisted courses.
Advise students in regard to grade changes, grade disputes, change to or from 'I' grade.
Advise students on departmental, Academic Senate, and University policies relating to the above.
Refer students to counseling resources and services available in the Department and other units including L&S, Office of the Registrar, Career Center, Student Learning Center, departmental tutors, Tang Center or other units as appropriate.
Maintain records, research student issues and present information to instructor or refer to department chair as appropriate. Working with faculty, facilitate the evaluation of non-Berkeley statistics courses for equivalence.
Working with faculty, facilitate the evaluation of non-Berkeley statistics courses for equivalence.
Undergraduate Major and Minor Advising/Program Management:
Advise prospective and continuing students in individual and group sessions covering: major requirements, policies and procedures, research opportunities, honors in the major and changes in the program.
Coordinate recruitment activities, such as Cal Day and Golden Bear Advising and Orientation.
Prepare brochures and updates to undergraduate program website information.
Evaluate student transcripts to confirm completion of pre-major requirements. Process undergraduate student application, consulting with faculty advisor, if necessary.
Evaluate the needs and goals of students' individual plans of study.
Monitor student progress in the major. Inform students of options, and recommend alternatives.
Devise solutions to student's academic and administrative problems.
Certify completion of the Statistics major.
Provide information to the undergraduate faculty advisor regarding policy changes and interpretation.
Manage the use of computer technologies such as database programs, the Internet and campus student information systems .
Maintain undergraduate student records for all functions pertaining to the students' progress in the program, up to and including the awarding of degrees.
Inform students about opportunities such as internships, jobs, and research opportunities.
Collaborate with campus partners to address issues that affect all undergraduate students.
Consult with faculty undergraduate advisor on guidelines and exceptions.
Assist with the development and management of the undergraduate peer advising program.
Serve as the staff advisor to the Statistics Undergraduate Student Association (SUSA).
Assist with diversity and outreach efforts of the department.
Manage department schedule of all courses, and undergraduate events.
Assist the Department Manager and Chair in the development of the annual teaching schedules for the department, taking into consideration enrollment trends, faculty leaves, preferences, committee assignments, faculty course load (including tracking of courses), and proper sequencing of courses.
Coordinate entire class schedule including Summer Sessions.
Make subsequent adjustments in SIS through all phases of enrollment, avoiding inappropriate conflicts and utilizing special-function departmentally controlled teaching labs and other department space.
Process one-time room requests in support of course instruction.
Coordinate Summer Session:
Advise, recruit and assign readers and tutors, if necessary.
Schedule classes, and manage classroom space for both the department and the Campus (Summer Bridge Program, Student Learning Center.)
Manage enrollments in relation to budgetary resources. Successful management of the department summer session program has direct impact on departmental profit share.
Oversee and plan CAL DAY, Golden Bear Orientation, and Commencement. Responsibilities include identifying and coordinating volunteers, researching and procuring vendors, and communicating with participants.
Instructional and curriculum support:
Monitor the Concurrent Enrollment process for the department, advising management on trends, issues and concerns.
Coordinate the on-line grading process with faculty and the Office of the Registrar including monitoring faculty compliance with grading deadlines and late grade submissions.
Compile enrollment statistics through all phases of enrollment each semester in addition to the official census dates.
Conduct analyses of enrollments, present findings to management.
Orient visiting teaching faculty to all relevant University and departmental policies and administrative procedures related to their teaching assignment, including exams, grades, student petitions, etc.
Ensure the accurate preparation and distribution of teaching evaluations for instructors.
Serve as departmental representative to various campus units and liaison with programs and units such as the College of Letters & Science Office of Undergraduate Advising, the Student Learning Center, and the Registrar's Office.
Serve as department administrative coordinator for proposals and petitions sent to the Academic Senate Committee on Courses of Instruction, representing the department in all aspects of curriculum changes and in the approval of new courses.
Coordinate approvals, courses, enrollments and space requirements with students and faculty sponsor for student-facilitated courses.
Responsible for updating the Statistics' portion of the Berkeley Academic Guide.
Work with appropriate faculty and staff to ensure information is accurate and the information is transmitted to the Office of the Registrar by the appropriate deadline.
Select and assign or assist with the selection and assignment of Readers and Tutors to Statistics courses.
Conduct orientation for all Readers each semester and summer, including briefing students about their responsibilities in regard to: UAW agreement requirements, tracking and reporting their time, relations with students, including sexual harassment; advise students of FERPA requirements; advise students of all policies and procedures relating to their position within the department.
Provide individual orientation and consultation to new faculty and temporary instructors in regard to scheduling; courses; undergraduate matters; Readers, particularly as related to the UAW contract; new course approval; FERPA, UAW; sexual harassment training, sensitivity to differences, including accommodation needs, and other information needed to effective and appropriately conduct classes in the department.
Identify potential technologies to streamline processes such as course evaluations and dissemination of information to undergraduates in the major.
Knowledge of advising and counseling techniques.
Multicultural competencies; ability to work with diverse populations.
Knowledge of, or demonstrated ability to quickly learn, Federal, university, and departmental policies and procedures in regard to access to student records, resolution of grade changes, scheduling standards, enrollment history, etc. and ability to apply this knowledge to make decisions, and to predict and address problems.
Knowledge of, or demonstrated ability to quickly learn, computer applications (Microsoft Office Suite, Google Suite) and university-specific computer application programs, including expert level skill in using SIS and other campus systems related to student services.
Exceptional interpersonal skills to sensitively and appropriately respond to permanent faculty, temporary instructors, and students' questions, issues and concerns.
Advanced skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.
Bachelor's degree in related area and/or equivalent experience/training.
Salary & Benefits
This is an exempt, monthly paid position. Annual salary is commensurate with experience within the range of $50,400.00 - $72,800.00.
For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.