The Division Administrator will oversee the financial and administrative functions for the Division of Surgical Science and other independent laboratories within the department of surgery, and assure an efficient, high-functioning infrastructure to support the research and educational missions of the department.
Support and monitor research-related financial activities to assure compliance with University, P&S, and funding agency regulations; prepare and submit required reports.
Provide administrative direction for all grant management activity.
Prepare budgets for grant and contract applications.
Manage the pre-award, post-award and close-out process of all sponsored projects; function as a resource for principal investigators.
Oversee compliance with all funding agencies to assure that all required information is maintained and reported on a regular basis while identifying, analyzing, and correcting any discrepancies.
Work with CU Research Administration as needed to achieve goals.
Monitor and analyze grant budgets and notify principal investigators of the need to reallocate projected expenses; assure any overdrafts are properly corrected.
Maintain ongoing contact with NIH agencies, and representatives at granting agencies/ foundations to coordinate efforts and expedite processing of information.
Manage finance and accounting practices.
Manage revenue/expense reporting and control systems.
Develop business plans for new and proposed programs; implement marketing plans.
Assure that budgets are submitted in a timely fashion and in compliance with Medical School guidelines.
Monitor, report and explain variances to approved budgets; address variances and present alternatives for achieving goals.
Meet fiduciary responsibility for financial controls and comply with all audit requirements.
Oversee management of all student and Post-Doctoral fellow related activities.
Oversee department specific educational research programs and the annual research symposium
Provide guidance and education to faculty and staff concerning financial and administrative operations; assure that all faculty and staff participate in required compliance training.
Human Resources Management:
Supervise divisional administrative staff and manage human resource/faculty affairs functions such as on-boarding of faculty and staff, payroll and other related functions.
Determine the appropriate organizational structure and mix of staff to maximize operations and minimize expenses.
Participate in the faculty recruitment process providing input relating to the negotiation of recruitment packages, space etc.
Utilize compensation strategies, which comply with and further the overall mission of the University, the school and the departments.
Assure that annual staff performance evaluations are conducted in a timely fashion and that job descriptions are accurate and up to date.
Assure adherence to CU, CUIMC and Medical School human resources policies and regulations.
Facilities and Information Technology Management:
Manage facilities and space, collaborating with CUIMC facilities and space management staff.
Develop and monitor a capital plan incorporating short and long term capital needs of the department.
Coordinate with CUIMC facilities management on renovation and construction projects.
Cooperate with all audit requirements and implement all audit recommendations in a timely manner
Development / Strategic Planning:
Assist the Chief and Development office with fundraising activity as necessary.
Create administrative plans that support the strategic plan and overall goals of the division; coordinate the strategic planning process.
Advise Chief/Director of Business Administration on implementation and monitoring of strategic plans including staffing requirements, faculty recruitment, space assignments, and financial plans necessary to meet goals of plans.
Periodically review administrative structure of the departments to assure the structure meets the strategic and operational goals of the department; create and implement revised structures as necessary and appropriate.
Requires Bachelor's degree or equivalent in education and experience
Minimum related experience:
Minimum of four (4) years of relevant experience in a clinical practice setting
Minimum of three (3) years managing staff Preferred
5 years of progressively responsible experience in large complex academic research organizations. The successful candidate will be a self-starter with a well-developed aptitude for:
Working collaboratively with a diverse group of faculty and senior administrators.
Analyzing complex issues.
Operational expertise in academic science departments or similar organizational units.
Excellent oral and written communication.
Strong computer proficiency.
Ability to identify opportunities to increase operational efficiencies and quality of service.
Must be able to successfully complete systems training requirements.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 507120
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.