For more than 100 years, the Department of Environmental Health has had a rich history of making important contributions to the understanding and improvement of public health through national and international leadership in research and education/training in environmental and occupational health. Through work in our laboratories, field studies, and large scale epidemiological studies, we explore the human health effects of environmental and occupational exposures. Our research provides the basis for environmental and occupational health policies and our teaching and mentoring produces world leaders who will continue to advance our knowledge of the impact of environmental and occupational exposures on human health. Exposure, Epidemiology, and Risk (EER) faculty use an interdisciplinary approach to investigate and mitigate heath risks associated with environmental and occupational hazards and provide scientific evidence for sound environmental and health policies. Focus areas include lead exposure, air pollution, bioaerosols, water, biomarkers, and epigenetics.
Reporting to the Program Director, the full-time Administrative Assistant will provide general administrative support to the EER Program. This position is responsible for performing a wide range of duties to ensure smooth daily operations, effective administration, and clear communications within the Program.
Duties and responsibilities include, but are not limited to, the following:
Maintaining the Director's calendar
Composing and editing correspondence
Preparing letters of recommendation, maintaining records
Preparing reimbursements, assisting with grant proposals, technical reports, and scientific articles
Approving time and assisting with accounts payable (reimbursements, etc.)
Performs other duties as assigned
Promoting communication within the Program by:
Maintaining meeting calendars
Curating email lists
Creating and distributing announcements
Scheduling and planning seminars (including coordinating catering)
Collecting and assembling a Department newsletter that highlight the accomplishments of people in the Department
Maintaining conference room reservation systems and office equipment
Performs other duties as assigned
This position will also help assist and direct Department faculty and staff with a variety of other tasks including helping with I.T. requests, ordering and maintaining general supplies, sorting mail, interfacing with the Facilities Department, and planning programmatic events.
This position requires a high level of organization, initiative, customer service/interpersonal skills, and professionalism.
Harvard University requires pre-employment reference checks and background screenings.
This position has a 90 day orientation and review period.
The Harvard T.H. Chan School of Public Health does not provide visa sponsorship for administrative and staff positions.
The Harvard T.H. Chan of Public Health is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the Chan School's mission, objectives, and core values, please visit our website here.
Harvard offers an outstanding benefits package including:
Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services. Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers
3+ years of related experience is required; a combination of education and experience may be considered
Bachelor's degree strongly preferred
Experience with administrative support is a strong plus
Calendar management and/or event planning experience is a strong plus
Experience with MS Office (Word, Power Point) preferred
Willingness to learn programs e.g. endnote, Harvard purchasing systems, etc. preferred
Excellent written and oral communications skills including excellent knowledge of grammar preferred
Excellent interpersonal skills preferred
Strong attention to detail preferred
Works well independently preferred
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 51981BR
About Harvard University T.H. Chan School of Public Health
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.