The Program Coordinator has direct responsibility for the administrative management of complex tasks for the Community Engagement Program, including organizing and implementing administrative systems, procedures, and related support duties.
Duties and responsibilities include, but are not limited to, the following:
Serve as the first point of contact for faculty, students, staff, and local partners seeking information about the services offered by the Community Engagement Program
Act as a liaison with staff at other programs within Harvard Catalyst and Community Engagement Programs at other universities
Organize meeting materials and take minutes for bi-weekly team meetings, quarterly community advisory board meetings, and any additional trainings or events sponsored by the program
Support meetings by maintaining calendars, scheduling, managing travel, and coordinating space reservations, catering, A/V, and parking
Draft, edit, and prepare correspondence and reports, such as progress reports to funders and outreach emails to community and academic partners
Prepare and maintain all records for the Community Engagement Program such as those required for NIH reporting and personnel records for student and temporary staff hires and will review such records to assure compliance with University and governmental regulations
Monitor budgets and work with the Director to address financial issues as needed
Provide general support such as word processing, faxing, copying, data entry, and preparation of PowerPoint presentation slides to enable the smooth day-to-day functioning and communication of the Program's core activities – community engagement consultation, training, capacity building, and pilot awards
Develop, organize, and implement administrative systems using software such as Trello and Asana to ensure project and Program success
Support the IT coordination needs of the Program
Drafting content for the Program webpage and maintaining the web presence
Support all Program members, and in particular scheduling and follow-up needs of our Consultation Service
Contribute to our Program goals by accomplishing additional related duties as required
This role requires problem solving and project management skills, the ability to manage multiple projects and priorities simultaneously, and strong communication skills for ensuring projects are progressing in a timely way.
PLEASE NOTE: This position has a term end date of 3/31/2022, with the possibility for extension.
PLEASE NOTE: Very occasional early morning and early evening work may be required to accommodate special meetings and events.
Harvard University requires pre-employment reference checks and background screenings.
This position has a 90 day orientation and review period.
The Harvard T.H. Chan School of Public Health does not provide visa sponsorship for administrative and staff positions.
The Harvard T.H. Chan of Public Health is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the Chan School's mission, objectives, and core values, please visit our website here.
Harvard offers an outstanding benefits package including:
Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services. Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
3+ years of related experience required; a combination of education and experience may be considered
Bachelor's degree preferred
Professional experience in an office environment preferred
Experience with Microsoft Word, Excel, and PowerPoint preferred
Experience using project management software such as Trello or Asana preferred
Experience working with stakeholders such as disease-based communities or underrepresented minority communities preferred
Excellent interpersonal and communication skills preferred
Experience prioritizing work in an environment with multiple and conflicting interests, timelines and priorities preferred
Experience working with minimal supervision preferred
Experience handling complex information, managing projects using Microsoft Office applications, and maintaining shared electronic file systems preferred
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 51943BR
About Harvard University T.H. Chan School of Public Health
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.