1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Required Skill/ability 5: Exemplary attendance, punctuality and reliability as attested by references.
Posting Position Title: Senior Administrative Assistant
Required Skill/ability 3: High degree of initiative and professionalism. Exceptional organization, prioritization, time management and multi-tasking skills requiring accuracy, consistency and confidentiality. Exceptional critical thinking skills and the ability to use sound independent judgement in order to troubleshoot and resolve issues.
Work Week: Flexible or Non-Standard (for anything other than Standard)
University Job Title: Senior Administrative Assistant
Required Skill/ability 1: Exceptional customer service orientation and the ability to serve as a role model for professional behavior. Ability to critically assess inquiries and adapt to unique situations. Works effectively with individuals who are experiencing stressful situations. Works positively and effectively with a diverse population.
Required Skill/ability 4: Intermediate proficiency in the Microsoft Office Suite, including Word, Excel and PowerPoint. Ability to accurately compose, edit and proofread correspondence utilizing exceptional grammar, punctuation and spelling. Strong attention to detail and ability to follow through tasks to completion.
Required Skill/ability 2: Demonstrated ability to interpret and explain terms of coverage and eligibility in a fast-paced, multi-faceted customer service environment at a health plan or insurance company, strong background in benefits administration, insurance or health care operations.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Internal Number: 60406BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.