Provides a variety of clerical & administrative support which may include drafting & typing letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, &/or presentation software; basic bookkeeping; screening calls & visitors; preparing agendas & making arrangements including travel, etc. for meetings & special events; &/or managing supervisor's &/or department calendar.
Enters, tracks, & maintains documentation & logs of financial transactions.
Ensures that charges have posted to appropriate accounts.
Assists with reconciliation of accounts.
Reviews budget statements.
Investigates & resolves discrepancies.
Prepares budget reports & spreadsheets.
Maintains a record of budget reconciliation on a monthly basis for sponsored and non-sponsored accounts, reviews budget statements and investigates and resolves discrepancies.
Coordinates supervisor's &/or department calendar.
Coordinates registration & travel.
Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments.
Supports faculty recruitment efforts and gathers materials for faculty P & T cases.
Coordinates with facilities management for department and lab maintenance.
Assists Business Administrator with space matters, including space allocations, moves, renovations, key requests/ transfers, and Wild Card access set ups.
Back up for undergrad student support.
Provides information via phone, e-mail, mail, etc.
Represents supervisor in routine/standard situations with various levels of personnel both internally & externally.
Performs other duties as assigned.
A high school diploma or equivalent required.
2 years of administrative support or other relevant experience required.
Minimum Competencies: (Skills, knowledge, and abilities.)
Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
Familiarity with Northwestern University’s suite of PeopleSoft accounting software.
Ability to manage several tasks in a busy, at times fast-paced, environment.
Knowledge of appropriate grammatical usages in composition and punctuation
Demonstrated ability to accurately prepare budget requests, reports, memos, summaries, etc.
Demonstrated ability to work under stress, along with the ability to work on several projects simultaneously.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 38585
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.