Works under general supervision and provides complex administrative support work.
Managing and distributing information; troubleshooting and resolving intermediate to complex situations, both internal and external.
Creating and maintaining complex and confidential departmental records, files and reports (Workday processes, faculty contracts, and crucial semester reports such as faculty workload and small class reports).
Completing the annual budget packet for the Division and Social Work program; conducting monthly account review reconciliations to include ProCard reports for faculty.
Resolving students, faculty and staff registration issues and questions; building semester course schedules in Banner.
Coordinate Division meetings; recording and disseminating meeting minutes.
Serve as the alternate property officer; serve as departmental leave coordinator, and records retention officer.
Assisting 20+ faculty members complete required procedures to include meeting deadlines; submission of leave documents; travel leave forms; travel reimbursements, and posting syllabi and CVs to ensure HB2504 compliance.
Assisting the faculty with compliance in areas of University required trainings such as EEO compliance, search committee compliance, and mandatory HR trainings.
Answering telephones, communicating with students, faculty, and other individuals to answer questions, disseminating and/or explaining information. Maintaining office supplies and equipment. Perform other duties as may be assigned by the Division Head.
Required Education and Experience:
High school diploma
Three years of related experience.
Job Posting Closing Date:
Knowledge, Skills and Abilities:
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Ability to work with sensitive information and maintain confidentiality. Strong interpersonal and organizational skills.
Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.
Resume or Curriculum Vitae
Application Submission Guidelines:
All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.
The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or firstname.lastname@example.org should you need assistance with the online application process.
Background Check Requirements:
Internal Number: R-029343
About Prairie View A&M University
Prairie View A&M University is dedicated to excellence in teaching, research and service. It is committed to achieving relevance in each component of its mission by addressing issues and proposing solutions through programs and services designed to respond to the needs and aspirations of individuals, families, organizations, agencies, schools, and communities--both rural and urban. Prairie View A&M University is a state-assisted institution by legislative designation, serving a diverse ethnic and socioeconomic population, and a land-grant institution by federal statute.