Research - Laboratory/Non-Laboratory, Staff/Administrative
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
POST-AWARD RESEARCH ADMINISTRATION:
Provide comprehensive support as the single point of contact for research administration for a group of assigned CLaSP faculty and/or a research center.Monitor project budget statusprospectively, initiating changes as needed. Review expenditures and actions in accordance with budgetary considerations and university and sponsor regulations. Reconcile to statements of activity or review reconciliations. Provide financial reports to PIs, department, and sponsors. Develop complex long-term funding and spending plans,staffing matrices, and projections for multiple scenarios. Interpret university, federal, and other sponsor policies, and advise on the implications, recommending various possible courses of action. Closely monitor personnel effort on projects, and plan in accordance with university and sponsor policies. Work with department, college and central office staff to resolve financial, HR and payroll issues. Monitor financial and technical reporting and other contractual requirements; prepare and submit contractor reports per award including but not limited to NASA 533s and earned value management. The earned value management reports are required in order to insure that the detailed budgets based on task are spent according to the spend plan approved by the sponsor. Set up new awards, including sub-PGs, subcontracts, consulting agreements and cost sharing. Prepare/review appointment change requests, PAC-Rs, journal entries, and invoices. Track invoicing and payments and ensure compliance with award terms. Perform all required project closeout actions, including review and resolution of FSRs. Maintain current project records in department and university databases as well as the corresponding detailed project files. The majority of the funding managed by this position is from federal contracts, therefore very detailed processes are in place and must be maintained by the RA. This includes monthly reports, adhoc reports requested by sponsor, project team staffing plans, etc. in order to continue the level of performance by the research team.
PRE-AWARD RESEARCH ADMINISTRATION:
Provide comprehensive coordination of all administrative aspects of proposal submission, including major research center proposals. Prepare all components of proposal administrative package, and compile and submit completed proposal package. Work closely with faculty, staff and students in proposal planning. Produce complex budgets and detailed narrative justifications and costing documentation to meet sponsor requirements. Collect required administrative documents and information. Manage submissions with multiple departments, universities, government agencies, corporate partners and consultants. Maintain reliable tracking for multiple iterations of budget and other proposal documents. Ensure compliance with all applicable sponsor and university requirements, regulations and deadlines. Serve as liaison with sponsor, collaborators, and ORSP. Guide and track submissions through university and sponsor systems. Archive detailed proposal documentation upon completion. Maintain current proposal records in department and university databases.
FINANCIAL AND GENERAL ADMINISTRATION:
Manage non-sponsored funds on behalf of faculty and department, including but not limited to general, discretionary, startup, gift,designated, equipment and recharge funds. Provide analysis of expenditures from the past fiscal year and year-end projections, and ensure compliance with all recharge guidelines. Provide financial and proposal activityreports to departmental administration. Maintain current and pending support documentation for assigned faculty. Contribute to training and development of regular and temporary staff. Other duties as assigned. Maintain up-to-date training in relevant M-Pathways modules, Business Objects, and other U-M tools and resources. Attend College and ORSP research administration meetings and workshops. Keep informed of changing federal, sponsor, and U-M requirements, policies, and procedures. Participate in departmental, college, and university committees. Act as back-up support for other finance staff to assist faculty and students with pre- and post-award issues as needed.
OTHER DUTIES ASSIGNED:
Maintain up-to-date training in relevant M-Pathways modules, Business Objects, and other U-M tools and resources. Attend College and ORSP research administration meetings and workshops. Keep informed of changing federal, sponsor, and U-M requirements, policies, and procedures. Participate in departmental, college, and university committees. Act as back-up support for other finance staff to assist faculty and students with pre- and post-award issues as needed.
Bachelor’s degree. 5+ years of progressively responsible experience in pre- and post-award sponsored research project administration of both grants and contracts.
Experience with proposal submission to a variety of federal agencies, including NASA and NSF. Experience with electronic proposal submission via such systems as NSPIRES, Fastlane and Grants.gov.
Experienced and proficient with MS Excel and Word. Able to use these programs efficiently and accurately. Experienced with Wolverine Access, M-Pathways financial components, eRPM, Business Objects, M-Reports and Concur. Able to retrieve and understand M-Pathways HR appointment data and student financial data.
Broad knowledge of U-M/College of Engineering policies and procedures, especially in the areas of sponsored projects and general funds management, human resources, procurement, travel/hosting.
Experience with directly negotiating with sponsors on complex federal contracts in regards to budgets, compliance, and deliverables.
Superior interpersonal skills. Ability to communicate effectively and follow written and verbal instructions, work with a very diverse group of colleagues, faculty, staff, students and visitors including seeking information when resources to train/teach are not available. Able to work effectively as a member of a team and collaborate with others.
Demonstrated superior analytical and organizational skills, including high level of accuracy and attention to detail while exercising good judgment. Proven ability to set priorities, exercise initiative, work simultaneously on numerous projects and meet/negotiate deadlines. Proven ability to function productively in an ever-changing, high stress, fast paced environment with numerous interruptions.
Demonstrated ability to adapt to change, improve service, increase efficiency and productivity. Able to learn quickly and adapt to new administrative policies and new computer software and technologies as necessary.
Demonstrated experience with multi-million dollar contracts and sub-contracts.
Experience with compliance including but not limited to ITAR, EAR, IT security plans, export controls, small business subcontracting plans, etc.
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A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.