The Finance Manager, under the direction of the Department Administrator, oversees the daily financial operation work for HBS along with assigned Center, Institutes, PI’s and department level responsibilities. The Finance Manager performs financial functions in a complex environment within multi-funded areas of The Johns Hopkins Bloomberg School of Public Health, Department of Health, Behavior & Society. Collaborates in the planning, development and implementation of financial controls, fiscal management, sponsored funding, general funds activities, non-sponsored funding for research, along with endowments, research gifts and contracts. Conducts research & analysis on financial and budget issues to provide Department Administrator and Chair with detailed information and recommendations for improvement and/or implementations related to compliance. Assess financial viability and develop methods to optimize practices and resources. Ensure budgetary goals are met within audit compliance requirements. Establish processes and procedures to ensure compliance with JHU and outside agencies policies. Monitor and advise faculty and staff regarding administrative and academic activity, implications of internal and external policy changes. Provides supervision, training and administration of other financial or project staff throughout areas of the Department.
Assist HBS Management with strategic planning as related to sponsored projects, grants, contracts and other center or business operations initiatives. Review final budgets to ensure application of appropriate cost rates, such as indirect and benefit rates. Confirm that anticipated promotions and other increases are calculated in the cost of the project. Review anticipated promotion documents prepared by other members of the HBS financial staff. Provide management for overall department/division financial systems. Provide instruction and answer questions relating to procedures and serves as liaison between the business office and unit areas. In all areas of responsibility, the Manager provides oversight and adherence to accounting policies and procedures, development of institute/Center annual budgets, analyses of operations, services and initiatives, identification of cost efficiencies, opportunities for cost reduction, and pricing of services & products. Uses various software applications such as spreadsheets, relational databases, statistical packages and graphic packages to assemble, manipulate and/or format data and/or reports.
Specific Duties & Responsibilities
Responsibilities of the Finance Manager may include, but not limited to oversight of the following JHU, JHSPH & HBS financial functions within the designated functional area(s):
Administrative and Operational Leadership 25%:
Working in partnership with the Administrator, provides administrative oversight of HBS programs (sponsored?) developing policies and oversees the implementation and monitoring of services and sets guidelines for effective, efficient and innovative operations.
Develop and oversee the HBS sponsored financial team.
Develop new administrative policies and procedures, as needed, to ensure smooth operation of the department.
Make recommendations to the Administrator in the form of decision options.
Works with appropriate groups and individuals to assure compliance with regulatory requirements.
Maintains a consultative relationship with HBS centers for strategic planning, financial performance and operational matters.
Routinely holds meetings and organizes project teams for the clarification of issues, communication of guidelines and information, problem solving, project management and team development.
Provides administrative and operational oversight to managers and supervisors developing policies and oversees the implementation and monitoring of services and sets guidelines for effective, efficient and innovative operations.
Communicate with faculty and staff on changes in JHU finance and promote resources and trainings as applicable.
Review HBS dashboards and recommend/implement interventions as needed.
Elevate current levels of support to create systems that ensure improvement and knowledge for pre- and post- award activities across all Institutes and Centers within HBS.
Ensure all faculty and staff salaries are supported; anticipate and resolve funding issues.
Approve shopping carts, check/travel reimbursement request, eforms and invoices.
Develop, monitor and analyze projections of Departmental base for annual submission and quarterly reviews, updates and modifications.
Serve as the liaison on behalf of Department, PI’s and others between the Business Office, Research Accounting, JHURA and faculty operations for assigned Centers, Institutes and PI’s etc.., to facilitate proposal submissions, contract negotiations,
Serve as point of contact for items related to international grants, subcontracts and expenditures
Review financial analysis of actual versus budgeted performance
Provide monthly accruals and budget variance explanations
Production and maintenance of the monthly financial statements and reports for Centers, Institutes and high-level sponsors.
Research project administration and accounting (including grant submissions for Federal and non-federal sponsors, effort reporting, managing the preparation and submission and cost transfers) Review and approve all HBS grant and contract submissions via Coeus
Develop and/or monitor compliance with JHH and JHU financial policies, internal controls, and internal audit recommendations
Analyze complex financial data and extracting and defining relevant information using the various accounting systems;
Develop and maintaining sufficient professional expertise in all areas of financial and administrative management to ensure compliance with University and or agency regulations, policies and procedures;
Interpret and apply the Code of Federal Regulations, FAR and all other Federal Regulations as they apply to sponsored research and how the policies are incorporated into JHU policy;
Facilitate meetings with assigned faculty to review all sponsored and non-sponsored accounts;
Develop sponsored research training session for faculty and staff on a variety of timely/relevant topics including but not limited to the submission process and changing regulations;
Providing instruction and answering questions relating to budget procedures;
Assist others throughout the department with complex financial data analysis;
Provide orientation to newly hired faculty members and working to transfer grants to HBS from other institutions;
Ensure the close out of all grants and contracts including timely completions of FSR’s for own assignments and supervised staff;
Review high level documentation for Department held JHU procurement transactions and gift card purchases to ensure all activity adheres to policy;
Confer with appropriate internal and external administrative offices to ensure that required procedures are followed;
Identify budget issues and provide alternative solutions and resolving problems as needed;
Ensure that all effort forms are completed accurately and timely for HBS faculty in collaboration with their assigned Financial staff; and
Assist the Department Administrator with the annual budget as assigned.
Relationship Management (20%):
Proactively identifies faculty/staff concerns and issues, partners with Administrator for appropriate resolution.
Regularly meets with HBS employees and Faculty to improve communication and to build productive relationships.
Continuously communicates to the staff the importance of all HBS members concentrating their activities in the areas of expertise.
Establishes communication channels with staff and faculty to ensure that they receive information on internal and external issues which effect the operations of their assigned areas as well as provide advice, assistance, information and service that aids them in attaining related objectives.
Works with appropriate personnel and/or organizations to ensure that teams and individuals have the information and organizational tools to serve HBS effectively and efficiently.
Has approving authority for SAP and signing authority in absence of Dept Administrator
Maintain relationships with Centers, Institutes, PI’s and all JHU partners involved in financial operations for the Department.
Work closely with faculty, postdoctoral fellows and staff throughout the Department, School, and University.
Works directly with Administrator to develop an effective and efficient organizational structure that, within the bounds of its responsibilities, supports the ongoing operations of the Department. (Financial assignments)
Participate with Administrator in recruitment of new financial staff.
Develop training plan for newly hired financial staff
Serve as mentor and/or training expert for RATP trainees assigned to Department for rotation.
Develop, retain, and organize the flow of daily, monthly and annual work items.
Develop and recommend protocol for maintaining audit and compliance quality in work items.
Supervision of others (15%):
Directs the activities of managers, supervisor and support staff of the Division.
Oversees individual employee development, safety and training; and conducts performance appraisals for management level, professional and support staff positions.
Responsible for direct supervision of clinic managers/supervisors and leads.
Provide training and resources to supervisors in order to attract and retain the best employees.
Support supervisors with employee disciplining, including Progressive Counseling.
Minimum Qualifications (Required)
Bachelor’s degree in finance, accounting, or other related field.
Five (5) years related financial/accounting and financial management experience, e.g., planning, directing, monitoring, organizing, and controlling the monetary resources of a department, center, or unit.
Additional education (Master's in a related field) may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Master’s/advanced degree preferred, in business, finance, accounting or other related field.
Five years progressively responsible experience at the professional level with financial management, budget/account analysis, development and analysis of complex financial spreadsheets.
Special Knowledge, Skills, and Abilities
Must have strong working knowledge of Microsoft Excel, Word and other Office products.
Strong preference to candidate with knowledge and experience in JHU systems such as Outlook, COEUS & SAP; experience with online grant submission software products and expertise related to all forms of regulation applied to grants and contracts in academic environment.
Classified Title: Financial Manager Working Title: Financial Manager Role/Level/Range: ATP/04/PE Starting Salary Range: $69,140 - $95,005/ Commensurate with Experience Employee group: Full Time Schedule: Monday - Friday, 7:30am - 4pm / 37.5 hours per week Exempt Status: Exempt Location: 05-MD:School of Public Health Department name: 10001127-Dept of Health Behavior and Society Personnel area: School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
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