The Senior Program Coordinator (SPC) will coordinate operations in the Northwestern University Interdepartmental Neuroscience (NUIN) graduate program, a cross-campus Ph.D.-granting organization that serves ~120 graduate students and ~140 faculty housed in a variety of departments. The SPC will provide direction and recommend policies to enhance operation of NUIN, oversee the effective, compliant, and efficient daily management of all operational, financial, and business functions in support of NUIN strategic goals in coordination with other entities such as Basic Sciences Administration, other departmental administrators, FSM Finance, Research Administration, and Dean’s Offices, NUIT and FSM-IT, The Graduate School, and the Provost’s Office. The SPC will represents NUIN on internal and external business affairs.
Areas of responsibility:
Budget & Financial
Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective.
Develops, maintains & reports on quantitative and qualitative performance measures.
Oversees documentation of agreements between NU and partner organizations, ensuring that agreements are completed, appropriately reviewed, approved, and adhered to by all parties.
Acts as liaison to IT to ensure technology systems are properly installed & maintained & meet the informational, analytical & computing needs of users.
Ensures necessary hardware, software & network infrastructure services are appropriated from central or internal IT.
Issues work order requests for maintenance, repairs & upgrades
Budgets & Financial
Oversees accurate, efficient and compliant workflow of all transactional processes across areas/units.
Reviews exceptions forms and reimbursements that require special attention.
Approves funds reallocation within budget as necessary & appropriate.
Oversees marketing of new and current programs, working with partner institutions & media to ensure marketing plan effectively targets applicants, sponsors, etc.
Ensures that all advertising and marketing materials accurately represent programs.
Collaborates with internal/external partners to implement changes designed to improve/increase program/project goals/objectives.
Manages programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
Manages planning and arrangement of meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
Manages event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.
Supervises implementation of human resource programs, policies, procedures & talent management lifecycle & related mentoring & training.
Applies HR policy to maximize effectiveness of HR administration to meet strategic plan objectives.
Coordinates with program/project sponsors on the delivery of all onsite instruction and provision of logistical support.
Manages relationships with partners, foundations, etc. and coordinates logistical support
Manages recruitment, application evaluation, interview, selection and notification of students or participants.
Implements admissions criteria in accordance with associated NU policy.
Supervises student orientation, registration, student life, graduation, etc.
Implements an advising system to support all students, including working directly with prospective and enrolled students on issues ranging from qualifications for enrollment, course and placement planning, as well as career planning.
Prepares academic year course schedule; monitors course registration & enrollments.
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
2 years program/project administration or other relevant experience.
Bachelor’s in business, accounting or a related field + 2 years program administration or similar experience; or 6 years program administration or similar experience.
***The senior program coordinator will split effort between the Chicago and Evanston NUIN offices****
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 38578
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.