A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Applicants who do not meet these requirements will not be considered.
The Horace H. Rackham Graduate School is the home of graduate education at the University of Michigan. More than 8,200 students are enrolled in Rackham•s 108 Ph.D., 100 master•s, and 38 certificate programs situated within the schools and colleges of the University of Michigan. The Rackham community of scholars, researchers, students, and staff is engaged in the creation of new knowledge, new discoveries, and in the formation of our future leaders. The School is an international leader in the development of best practices for graduate education. Further, Rackham is strongly committed to diversity and inclusion as a means of achieving and sustaining excellence.
The Budget & Accounts office strives to be consistent partners within the Rackham Graduate School by delivering timely, accurate and effective financial support.We are seeking a highly responsible, self-motivated, detail-oriented Financial Specialist Intermediate to deliver the highest level of excellence and professionalism as a key member of the finance team. This position will report directly to the Finance Manager and assist with reporting and analysis.
Because we are committed to diversity, we aspire to develop and nurture the individual and collective skills to recognize, celebrate, and deploy difference as a path to engagement, innovation, and the generation of new ideas and knowledge.
This position will primarily focus on transactional activities such as journal entries. services unit billing, invoice payment processing, general ledger reconciliation, reimbursement processing (Concur & travel and business hosting expense report), and accounts receivable (invoice creation).
Responsibilities include but are not limited to:
Process journal entries, request fund transfers, and budget changes, as appropriate for both Rackham Graduate School and the ADVANCE Program
Create requisitions/purchase orders for payment of invoices
Assist with requests for quotations/proposals for purchases going through the bid process or sole source justification
Work with faculty, staff, students, and suppliers to troubleshoot and resolve purchasing issues and follow purchasing requests through to completion
Assist faculty, staff, students, and business guests with reimbursement process using Concur system or travel and business hosting expense report process
Review/approve travel and expense reports, purchasing card (P-Card) statements, and Non-PO requests
Process account receivables invoices to external organizations and/or foundations for graduate student support funding
Process monthly facilities services unit billings with respect to room rentals, utilizing information provided by Rackham Facilities Office
Reconcile administrative, student, and sponsored fund financials
Monitor Rackham Graduate School and ADVANCE Program funds for unusual activity and take corrective action as needed
Complete ad hoc financial reports, analysis and projects using M-Aeports and Business Objects to assist Principal Instigators, Assistant/Associate Deans and Directors/Managers with financial management
Deposit checks paid to Rackham, following Treasury rules and internal controls
Generate Cash Receipt Tickets to deposit funds into correct chartfields
Provide shortcode hosting documentation to Shared Services Center (SSC) to reconcile department hosting activity
Oversee and process Rackham cost share commitments for sponsored awards, with final approval by Finance Manager, ensuring the appropriateness of Rackham Graduate Schoors commitment on proposal approval forms (PAFs) to be submitted to sponsors
Process journal entries to fund Rackham Graduate School's commitment for sponsored awards, as requested by administrators, reviewing for proper approval, appropriateness and accuracy
Assist Principal Instigators (Pis) in the development and submission of grant proposals
Prepare budget projections, re-budgets and other post award requests
Serve as a liaison between the Rackham Finance Office and Shared Services Center to resolve any issues related to procurement, accounts payable, accounts receivable, statement of activity, gross pay register, travel and expense, and journal entries
Assist with data compilation for annual reports regarding graduate program financial aid
Assist in the development, updating and implementation of administrative policies and written procedures
Bachelor's degree in finance, accounting, business administration, or related field or equivalent combination of education and work experience
2-3 years of relevant work experience
Knowledge of accounting principles and applications
Experience with purchasingt budget review and reconciliation
Familiarity with reporting software (e.g. Business Objects) and databases (SQL, Oracle, etc.)
Demonstrated positive work ethic and strong sense of teamwork/problem solving with co-workers
Excellent oral and written communication and interpersonal skills, including the ability to work cooperatively with facuity, students, and staff
Demonstrated proficiency with current computer technology and applications including Microsoft applications (Word, Access and SharePoint), Google email and collaboration tools
Advanced knowledge oft and demonstrated proficiency int Excelt including the use of formulas, tables, charts, graphs and filtering
Requires a high level of resourcefulness, motivation, accountability, and the ability to think analytically
A service-oriented attitude, ability to meet deadlines, high level of organization, attentiveness to detail and accuracy, and strong record-keeping skills are essential
Proven ability to prioritize and adapt as priorities shift as well as proven ability to work under pressure in a dynamic environment are critical for success in the position
Ability to effectively work independently as well as collaboratively in a team setting
Understanding and value of diversity and the importance of inclusion as demonstrated through a commitment to apply and incorporate differences, complexities, and opportunities that diversity brings to an organization
Experience with M-Pathways financial modules, M-Reports, and Concur
Knowledge of UM policies and procedures
Knowledge of UM organizational structure
Experience with sponsored research and the post-award accounting process
Familiarity with UM policies and procedures related to sponsored research
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 185561
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.