Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
The Weddings and Sacraments Coordinator serves on the Sacramental Team as a first contact person for weddings and infant baptisms; manages pertinent wedding and other baptismal documents. S/he coordinates wedding rehearsals, provides logistical guidance and liturgical support at weddings, and supports the Campus Minister for Engaged Couples. As a member of the Sacramental Team, the incumbent participates in team meetings and assists with special projects resulting from this collaboration. The execution of these duties ensures that the Office of Campus Ministry can achieve its mission/purpose, goals, and objectives. Reporting to the Director of Catholic Life, the Coordinator has additional duties that include but are not limited to:
Couples Assistance & On-Site Support
Serve as first contact for weddings, referring cases to the Campus Minister for Engaged Couples.
Schedule pastoral visits of couples and develop and maintain tracking systems for wedding files for couples, including updates to couples of documents received and/or outstanding.
Send confirmation letters for approved weddings, collect chapel fees, handle routine questions with public regarding wedding, and refer sensitive issues to Campus Minister for Engaged Couples.
Work with priests preparing for weddings, complete forms for priest's delegation from Holy Trinity, and prepare group permission letters for Archdiocesan Permission.
Complete all paperwork required for weddings: parish of baptism notifications, marriage licenses, and completed wedding files with Holy Trinity Church.
Greet Couples, Priests, and Wedding Party, assure prompt start and end times, collect any outstanding documents, and assess liturgical needs for the weddings during staff wedding rehearsals (Fridays).
Provide sacristan duties, serve as Chaplaincy contact person, assure prompt start and end times, and collect and distribute wedding licenses during staff wedding ceremonies (Saturdays).
Sacramental Process Support
Serve as first contact for infant baptisms and refer special cases to Director of Catholic Life.
Schedule and confirm chapel reservations.
Create and manage pertinent documents, corresponds with clergy, deposits donations, create baptismal certificates, and file baptismal information form with Holy Trinity Church.
Maintain filing system for baptism paperwork and scheduling.
Set up for and staff Sunday Baptism services as scheduled.
Assist presider as needed and requested.
Preparation for Sunday AM Service
Place vessels for service and clean and put away vessels after service.
Prepare the appropriate readings for the service.
Prepare and lay out the vestments.
Make certain that the lights and sound are set.
Requirements and Qualifications
Associate's degree and two or more years' relevant experience
Strong customer service skills and the ability to provide a hospitable environment
Excellent verbal and written communication skills and attention to detail
Proficiency with standard office PC applications, specifically Word and Excel, and familiar with email, databases and other PC office applications
Must work well and collaboratively with a team with the ability to take the initiative on projects
Ability to provide a safe and welcoming environment that is supportive of religious and interreligious activities
A positive attitude with the ability to handle different responsibilities and operations simultaneously
Must work effectively with couples, presiders, and families throughout the process
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Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.
Internal Number: JR08758
About Georgetown University
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.