Unit-specific Responsibilities

1) Reporting to the Dean of Masterâ™s Education for the BSD, the Associate Dean will be the primary administrative leader providing administrative oversight for newly established BSD programs in Masterâ™s and certificate education including public health sciences, biomedical informatics, precision medicine, healthcare delivery science and leadership, molecular genetics and cell biology, and other clinical specialties.

2) The Associate Dean will implement the strategic plan for the Office, developed in conjunction with the Dean of the BSD, the Dean of the Office of Masterâ™s Education, and other faculty leaders.

3) The Associate Dean will collaborate broadly with BSD and other University Faculty, Graduate Faculty Advisory Board members, and industry leaders to identify and develop new education programs in the health and biological sciences.

4) The development of new programs includes leading market research, building of programmatic infrastructure, and collaborative proposal writing.

5) The Associate Dean will oversee the launch of approved new programs and ensure they have the appropriate staffing and academic support to succeed. Specific new program development will include managing the program proposal process for new Masterâ™s programs.

6) The Associate Dean will oversee the submission to the Faculty Senate for approval of these programs, including attending related meetings and responding to questions and requests for revisions.

7) The Associate Dean will oversee the administration of the Clinical Informatics fellowship and the post-doctoral Medical Informatics fellowship programs. This includes managing the application review process, working with faculty to interview candidates, organizing educational and training portions of the fellowships, ensuring mentorship plan is being executed, and overseeing proper documentation for regulatory agencies.

8) The Associate Dean will help facilitate a cross-disciplinary faculty Program in Health Sciences Informatics, which includes bi-monthly meetings of faculty, identification of research opportunities, coordinating speakers, and other collaborative initiatives.

9) The Associate Dean will work with the academic program team to staff the administrative functions of new academic programs and work with the Dean of the Office of Masterâ™s Education to form faculty oversight committees for each new program.

10) The Associate Dean will work with relevant teams to develop a marketing and promotion strategy and to recruit students for each new program.

11) Oversight of ongoing program management will include: managing overall curricular quality for the programs; identifying faculty for relevant courses in collaboration with the Dean and faculty advisory committee; integrating feedback from students, board members, and employers into the curriculum for continuous improvement; and, assisting faculty in continuous course review and improvement.

12) The Associate Dean will organize meetings of the programsâ™ faculty advisory committees, at least bi-annually, preparing agendas, materials, data, and evaluations for committee review.

13) Other duties include maintaining regular contact with committee members and filling vacant positions on the committee.

14) The Associate Dean will conduct annual evaluations to measure program quality, and report progress to senior leadership in the BSD, faculty advisory committees, boards, and University officials.

15) The Associate Dean will work collaboratively with academic departments to staff needed faculty teaching positions as appropriate, working closely with department chairs.

16) The Associate Dean may screen and interview lecturers for teaching appointments and schedule and oversee candidate interviews with the faculty committee.

17) In collaboration with BSD finance, the Associate Dean will develop program budgets and monitor programsâ™ fiscal performance within guidelines established by the University and the Division, as well as developing and implementing strategies to ensure realization of the programsâ™ annual budget target.

18) The Associate Dean will help create an admissions committee for each program and work collaboratively with marketing promotion to ensure adequate applications for each program.

19) The Associate Dean will oversee the program staff in managing the review and admission of prospective students.

20) The Associate Dean will define program team roles, create new positions in conjunction with the BSD human resources office and supervise the team, conduct annual performance reviews, and revise position descriptions as necessary to ensure compliance and accuracy with job performed.

21) The Associate Dean will collaborate with University offices, including the Registrar, Alumni Services, and Bursar, to execute processes for current students. In addition, the Associate Dean will work collaboratively with directors, administrators, and Deans in the BSD to ensure consistent, high-quality processes, policies, and procedures are implemented for students and faculty.

Unit-preferred Competencies

1) Strong interpersonal skills

2) Communicate effectively with a variety of stakeholders, including faculty, students, university administrators, and corporate partners

3) Work collaboratively as well as independently to execute work; multitask

4) Anticipate and manage workload effectively during peak busy seasons

5) Represent the BSD and the University in a positive and professional manner with stakeholders and in public settings

6) Strong verbal and written communication skills

7) Ability to work effectively and collaboratively as part of a team

8) Ability to successfully navigate both an entrepreneurial and process-oriented environment (execute new initiatives within the University infrastructure)

9) Evidence of project management competence

10) Proficiency in MS Office, including Excel, PPT, Word, and Outlook

11) Experience with/ability to master internal University of Chicago systems