Columbia University Irving Medical Center's Department of Pediatrics is seeking a Senior Grants Administrator to join its Research Administration team. The Department of Pediatrics is committed to innovation and excellence in clinical medicine, education, research, community health and global health. Our Residency, Fellowship and Graduate programs are among the best in the Nation. Our Clinical, Translational and Basic Science research features collaborations across specialties and stretches from the bench to bedside. Our department's 2018 Blue Ridge Institute of Medical Research ranking has jumped to #13 with over $21 million in NIH funding, while our industry-funded clinical trials portfolio is ever-growing.
Reporting to the Director of Research Administration, the Senior Grants Administrator's main function will be to act as expert resource for the department's research in both pre-award and post-award matters. You will professionally manage your portfolio and relationships with various stakeholders.
Support faculty and fellows with the development, review, submission and renewal of various types of sponsored projects from a variety of sponsors including NIH, private foundations, government, and industry
Develop grant budgets and lend expertise to refine budget justifications and various components of an application
Review and format proposal documents to ensure compliance with sponsor guidelines and maximize the proposal's impact
Ability to navigate various proposals application processes & electronic proposal systems
Liaise with other departments/schools/universities to obtain required application documents for collaborative proposals/sub-awards
Advise and ensure adherence to all federal and university guidelines, policies, and procedures
Work with administrative offices on award acceptance and project account set up including sub-awards
Collaborate with the Director of Research Administration, the Pediatrics post-award team and Sponsored Projects Finance on project account management, sub-contract management, and project closeout
Establish new awards and sub-projects, with correct budgets and documentation
Support faculty with tracking of reports due dates and preparation of annual and final reports
Obtain sponsor approvals for no cost extensions, re-budgeting, and carry over requests.
Supporting effort reporting, annual financial planning and year end close
Maintain accurate and updated files of proposals and awards
Provide efficient and effective post-award accounting reconciliation to faculty and administrators
Maintain records in accordance with internal procedures in an organized and transparent manner
Comply with rules & regulations of the University, sponsors, agreement terms, etc. in all areas of expenditures, effort, transactions, equipment, etc.
Work with staff, investigators and department managers to certify effort and other required attestations
Distribute salary in an accurate and timely fashion for all grant related personnel
Ensure the accuracy and timeliness of grant related invoicing, expenditures, payments, requisitions, purchase orders, etc.
Assist in quarterly and annual budget procedures
Assist in the University year end closing procedures
Other related duties assigned.
Bachelor's degree or equivalent in work experience and four years of related work experience.
CRA certification desirable
4 years of progressively responsible pre-award and grants management experience
Experience with managing federal and private grants and clinical trials and in an academic healthcare environment preferred
Excellent knowledge of MS Office (Outlook, Word, Excel): essential
Demonstrated ability with NIH systems and procedures (ASSIST, eRA Commons, NIH RePORT): desirable
Professionalism demonstrated by excellent interpersonal relationship-building
High degree of organization
Ability to work well with others under tight deadlines and maintain a positive attitude
Demonstrated ability to work independently and effectively manage own workload
Outstanding written and oral communications skills
Knowledge of Columbia University account management system (ARC) is a plus
Level of Physical Activity Required: Light
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 506837
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.