The George Mason University Office of Advancement and Alumni Relations invites qualified candidates to apply for a full-time Development Assistant position. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
The University Advancement division is a comprehensive development and alumni relations enterprise with a staff complement of approximately 125 FTE. Functional units within Advancement include development/fundraising, alumni relations, stewardship and donor relations, advancement communications, special events, gift processing, research, prospect management, gift planning, corporate and foundation relations, information systems and management, and infrastructure services.
The Development Assistant will assist the Deputy Vice President and the development team to raise the significant philanthropic resources necessary to meet the annual giving, capital, and endowment needs of the university.
The position will be a part of University Advancement, which is responsible for developing relationships with prospective donors through face-to-face visits, donor dinners, receptions and other events, as well as by facilitating meetings with leadership, deans and other members of the faculty and administrative staff. Direct mail, annual reports, publications and other means of communication are employed to cultivate prospects, develop awareness of the university’s strengths, reputation, needs and priorities while setting the stage for major gift solicitations.
This person has primary responsibility of providing administrative support to the Deputy Vice President for Advancement and Alumni Relations. The position will be responsible for conducting research, preparing agendas, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, answering and directing phone calls, distributing communications, arranging conference calls, making travel arrangements, preparing reimbursements, and scheduling meetings. The assistant will also be responsible for assisting with other Advancement team members, when needed.
Assist with recording, gathering and tracking donor activities in Advancement CRM, and follow up on pending reports and other stewardship actions;
Ensure accuracy and integrity of constituent database by conducting data maintenance activities, including regular review of integrity reports with central Major Gift Officers;
Produce mailing lists, donor lists and other data reports on a scheduled basis and as needed;
Respond to internal prospect research inquiries and present information in a variety of written formats including bios, reports, summaries, and profiles;
Manage internal research requests to ensure deadlines are met;
Work closely with the Deputy VP of Advancement and Assistant Vice President of Strategic Advancement Systems to help create programs that will expand the fundraising pipelines through data analysis and mining:
Use extreme discretion when working with confidential information;
Provide administrative assistance in the execution of specialized engagement, cultivation and solicitation strategies for gift prospects;
Provide assistance on special projects and initiatives including creating of gift proposals, case materials and giving opportunities;
Manage tailored approach to acknowledgements and stewardship for donors;
Complete booking forms for gifts and pledges in a timely manner and provide relevant details for acknowledgement letters;
Assist with production and implementation of appeal campaigns and other fundraising communications and strategies;
Collaborate with internal and external resources to plan, communicate and implement donor recognition events;
Assist with fundraising activities; coordinating logistics for check presentations; coordinating faculty and staff participation in events; and attend and participate in select fundraising events, as needed;
Greet and direct guests and visitors of the Office of Advancement and Alumni Relations; provide assistance to guests and visitors as needed;
Respond to phone inquiries; communicate electronically with faculty, staff and students; and deliver service to customers in a way that reflects positively upon the department and the university;
Manage the calendars of supported individuals, keeping them free of scheduling conflicts;
Handle meeting preparation and follow-up including coordination of meeting agendas, materials, conference rooms, A/V, minutes and other related support;
Make travel arrangements, prepare accurate and thorough travel itineraries, and process employee expenses and vendor payments.
Associates degree required or the equivalent level of training and experience;
Several (2-5 preferred) years of experience working in an administrative capacity;
Exceptional attention to detail; strong analytical and problem-solving skills;
Excellent verbal and written communication skills with the ability to listen and express ideas and thoughts effectively;
Familiarity with Ellucian Advance (or similar relational database);
Warm, professional demeanor; positive and helpful attitude; strong customer service orientation;
Ability to interact positively with a wide range of constituencies in person, via telephone, email and in writing;
High level of integrity, solid judgment and the ability to both self-initiate and ask for guidance as needed;
Demonstrated ability to manage multiple priorities, follow through on projects and be proactive and solution-oriented;
Ability to work collaboratively as part of a small, highly efficient team;
Ability to handle frequent interruptions and a fast-paced work environment;
Must be proactive, creative and have a high level of energy and enthusiasm;
Commitment to adopting best practices and operational efficiency;
A desire to continuously learn with a preferred interest in garnering fundraising experience;
Strong interpersonal skills necessary to build relationships with internal and external constituents;
Ability to manage multiple projects/functions to produce quality results;
Strong knowledge of Windows, Microsoft Office software, web browsers, and email. Working knowledge of donor database, contact management and tracking system;
Excellent Microsoft Outlook calendaring knowledge and experience;
Requires an understanding of the offices, departments and the organization and priorities of the University as a whole;
Ability to handle highly personal information and maintain confidentiality;
Ability to attend evening and weekend activities.
Experience in higher education or nonprofit.
Salary: Commensurate with education and experience.
Location: Fairfax, VA
Mason Ad Statement:
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education.
Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.
If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!
George Mason University, Where Innovation is Tradition.
Special Instructions to Applicants:
For full consideration, applicants must apply at https://jobs.gmu.edu/; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.
George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.
Internal Number: 47973
About George Mason University
George Mason University is Virginia's largest public university located in the suburbs of Washington, D.C. With strong undergraduate and graduate degree programs in engineering, information technology, public policy, economics, visual and performing arts, life sciences and biotechnology, Mason prepares its alumni to succeed in the workforce and meet the needs of the region and the world.