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The Department of Pharmacy (DoP) has an outstanding opportunity for a Grants and Contracts Manager.
The Department of Pharmacy (DoP) Grants and Contracts Manager is a key member of the Department and oversees the translational, basic science and educational research portfolios in the DOP and is also responsible for pre and post award administration. The GCM works directly with the Administrator, Program Directors and Managers, and the Department Chair to provide research management expertise, review and execution of grants, contracts, gifts (as needed) and subcontracts. The GCM serves as the administrative liaison with multiple internal and external partners including offices and departments within the University of Washington, external collaborating partners such as the VA, Fred Hutch, Seattle Children’s, myriad industry sponsors, the National Cancer Institute, and the National Institutes of Health. The Department research portfolio also includes a number of service agreements that will be executed and managed by the Manager in close conjunction with the faculty researcher. The successful candidate will be highly self-motivated, an enterprising problem solver and will have the ability to forecast needs and activities related to grant and contract administration with a high degree of accuracy and accountability. This person will oversee a Fiscal specialist or Program Operations Analyst.
Fiscal Operations and Long Term Planning:
•Execute and manage pre and post award grants/contracts processes to facilitate accurate and timely pre award grants production and effective post award management in accordance with all university, sponsor, state and federal requirements. •Provide effective strategic, intellectual and technical assistance to faculty and staff. Mentor, train, and advise program staff, research staff and research faculty to maximize pre and post award operations and processes •Partner with DOP leadership and staff to optimize pre and post award operations, ensuring smooth functioning with a goal of department wide standardized, efficient and compliant fiscal processes •Manage all extramural funding related activities in the DOP, working directly with the finance team, DOP leadership, other UW groups, sponsors, and senior management. •In collaboration with the Department Administrator, supervise and train fiscal staff to ensure accuracy and reliability in managing extramural funding resources. •Provide team leadership to complex contract negotiations with sponsors and industry. •Provide strategic planning advice to DOP investigators about funding and resource allocation (budget forecasting and expense tracking), considering pre-award plans with current and future awards •With Department management, lead an organized post award improvement effort to strengthen regulatory and fiscal compliance processes by implementing and overseeing reliable system processes •With fiscal team, provide regular budget meetings with investigators to review budgets in detail •lead post-award support to Investigators including budget monitoring, maintenance, projections, and adjustments of FTE, and ensuring workday costing allocations reflect budget priorities •With fiscal team, direct the fiscal administration of subcontracts including establishing blanket purchase orders, tracking expenditures against milestones, reviewing invoices with PIs, approving invoices, and reconciling expenses across multiple institutions •Authorized signature authority on program expenditures; work directly with faculty and staff to ensure expenditures are allowable based on funding agency and award. •Oversee the financial management of current and new cost and recharge centers, monitor and ensure the quarterly targets are met
Compliance and Risk Management:
•Implement compliance and risk management in accordance with policies at the UW, state, and federal levels and in accordance with sponsoring entities •Interpret, analyze and implement federal, state, institutional and industry laws and policies as they apply to DOP administrative and research operations. Integrate knowledge of compliance policies into DOP operations and under the direction of the Administrator, guide full implementation of applicable policies. •Monitor updates/changes to laws and directives and develop compliance policy or procedures and keep investigators, staff and senior leadership informed. •Identify and assess compliance and risk management issues. •Ensure all expenditures are allowable with all applicable restrictions and regulations. •Ensure grant/contract/gift operational and deliverable requirements are met. •Ensure compliance with human subject and animal research requirements. •Ensure compliance with Faculty Effort Certification (FEC) and Grant and Contract Certification Report (GCCR) requirements.
•Bachelor's degree in Business Administration, Accounting, Finance, or related field •Minimum four to five years of experience in pre and post award grant and contract management, ideally with NIH proposals and awards •Two to three years’ experience successfully managing complex projects and programs with accountability for targeted results and outcomes •Ability to skillfully assume ownership over complex and/or novel processes and projects. •A highly driven and self-directed individual with the ability to collaborate with diverse populations and stakeholders. •Experience with, or the ability to successfully navigate large, complex organizations or bureaucracies – ideally around academic research, and/or large public flagship institutions •Proven track record of successfully managing competing, often shifting priorities while maintaining grace under pressure. Creative, self-starter who has the ability to appropriately respond to changing needs •Ability to operate in situations of uncertainty, and trouble shoot challenges independently while demonstrating appropriate judgement •Ability to interpret and communicate to others complex program policies and procedures. •Excellent written, oral, and interpersonal communication skills, with attention to detail, and ability to work with faculty, staff, students, sponsors, and industry partners •Ability and flexibility to work independently and in a team environment juggling multiple responsibilities •Open to receiving direction and to asking for assistance when needed •Proficiency with Microsoft Word, Excel, and PowerPoint for producing correspondence, special reports, spreadsheets, databases, forms, and more. •Proven ability to maintain strict confidentiality
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
•Knowledgeable about University of Washington fiscal policies and procedures, including those related to grants and contracts •Experienced and resourceful with UW Systems particularly SAGE, MyFD, Workday, BI Portal, other office of research tools •Understanding of UW grant and contract management policies and practice. Working with OSP, GCA, Office of Research, etc. •Experience with NIH proposals and awards, federal grants and contracts policies and procedures. High level of comfort with busy pre-award submission cycles. •Experiencing successfully communicating with federal sponsors – Grants Management Specialists, Program Officers etc. •Experience with industry sponsors •Experience with subcontract agreements •Experience with enhanced Human Subjects and Clinical Trials Information Forms •Navigating Era commons, ASSIST, grants.gov, etc.
CONDITIONS OF EMPLOYMENT:
On a limited basis, the position may be required to work additional/flexible hours to meet project deadlines
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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