Working Title: Development Officer Role/Level/Range: ATP/04/PD Employee group: Full Time Schedule: Monday-Friday 8:30am-5:00pm Exempt Status: Exempt Location: 04-MD:School of Medicine Campus Department name: 10003221-SOM Admin FJHM Kimmel Cancer Center Personnel area: School of Medicine
The Associate Director of Development is a principal member of the development team with responsibilities to include solicitation, cultivation, engagement, and stewardship of annual and major donors with the capacity to make philanthropic gifts in support of the Kimmel Cancer Center. The candidate will manage a portfolio of approximately 120 major and annual donors/prospects (grateful patients and families, private Foundations, etc.), conducting appropriate activities to accomplish the fundraising goals of the department with an individual gift goal of +/-$1M annually.
This position manages and implements programs that steward donors to the Sidney Kimmel Comprehensive Cancer Center at Johns Hopkins. In coordination with Cancer Center major gift officers, interacts directly with donors and faculty in face-to-face meetings to provide a meaningful dialog on the use of donated resources in an effort to build strong relationships with donors and increase the frequency and level at which they donate to the Kimmel Cancer Center. Collaborates closely with the University and Medicine Offices of Donor Relations to develop stewardship plans for $100,000+ donors to the Kimmel Cancer Center including dormant and permanent stewardship status.
Manages stewardship events for the Kimmel Cancer Center including all professorship dedications and lectureships. Responsible for planning aspects of the PRS One Night, One Show, One Cause Charity Concert. Fully utilizes and maintains existing computerized stewardship system and potentially develops, if needed, computer databases to optimally manage information, monitor activity and produce reports. Researches solutions for special stewardship projects for principal level donors. Manages stewardship updates listed in Kimmel Cancer Center-specific and Institution-wide publications and other media. In coordination with Kimmel Public Affairs, MGOs, and faculty, manages the coordination of development publications from content through dissemination to donors and prospects. Manages the Kimmel Cancer Center Legacy Circle. Manages tracking and design of all recognition awards and plaques within the Kimmel Cancer Center footprint. Manages Kimmel Cancer Center Art Committee and oversees all gifts in kind of donations of artwork to include placement and installation throughout all Kimmel Cancer Center buildings on the East Baltimore campus and Green Spring Station. Fosters integral relationships across the institution and provides strategic input related to stewardship through participation in planning committees and task forces.
The Associate Director should possess outstanding communication skills, be highly organized, have strong written and analytical skills, and be capable of developing productive working relationships with faculty, grateful patients and volunteers. Experience in crafting development strategies and complex proposals in coordination with other directors of development, faculty and senior management is highly preferred.
Maintains a portfolio of annual and major gift donors through cultivation, solicitation, and stewardship including written and verbal communication and personal donor visits – will evolve into management of a limited portfolio of faculty in the grateful patient fundraising space over time (+/-8months)
Develop a comprehensive understanding of the research, teaching and clinical programs and priorities of the department in order to represent these needs both internally and externally. Excellent ability to articulate the need for support for unrestricted funds and priority needs within these areas.
In collaboration with the Executive Director of Development, implements a work plan with appropriate goals while managing 120 prospects, 100 discovery and prospect cultivation visits annually, cultivate and solicit prospects in a timely manner to meet Johns Hopkins’ performance expectations and achieve established fund raising targets.
Manages a portfolio of dormant and permanent stewardship donors on behalf of the Kimmel Cancer Center to ensure stewardship reporting in a timely manner.
Prepare and direct preparation of funding proposals, solicitation letters, case statements and other cultivation and informational materials for prospects and donors.
Strategically works with the Executive Director to manage requests from the Kimmel Cancer Center’s National Advisory Board members and coordinates activities to include meetings and internal requests for input from Board members.
Takes a leadership role in ensuring the Center’s success in stewarding principal and major gift level donors. Provide guidance to major gift officers to establish a sound financial stewardship plan and program including reviewing information to determine funds and donors to be stewarded and the development of individualized stewardship materials.
Represent the Kimmel Cancer Center on internal stewardship committees to include the Donor Relations Liaison Group (DLRG) and the DAR stewardship task force.
Works with donors and families directly to steward funds including representing the Kimmel Cancer Center in face-to-face contact with donors.
Directs the stewardship events process; leads and manages the full spectrum of program planning related to stewardship events such as chair and space dedications, annual donor recognition receptions, lectureships, and other publicly oriented recognition activities. This includes the management of JHM and JHU leadership attendance, drafting leadership remarks, and communication of event logistics and briefings.
Responsible for training designated administrative coordinator to assist with event planning logistics to include room reservations, catering, creation of invitations and programs.
Work in collaboration with the Program Coordinator for the Joanne and Norman Rockwell Residential Living program to manage specific aspects of the PRS One Night, One Show, One Cause Charity Concert to include catering needs, coordinating art guitars for auction and assisting with guitar auction logistics.
Represents the Kimmel Cancer Center at regional and national events and check presentations.
Manages stewardship module in the ALADIN Relationship Management system for development officers both as a stewardship tickler system and record of completed actions.
Gathers financial gift information for scholarships, fellowships, endowed chairs, major donors, etc. and reconciles CUFS gifts accounts to ALADIN gift accounts to be stewarded.
Manages the designs and production of stewardship reports and any necessary computer databases for the development office and donors.
Manage the coordination of the acknowledgement letter process, and special mailings. Create new and ongoing templates for acknowledgement letters.
Manages the design, production, and tracking of all Kimmel Cancer Center recognition awards and plaques.
Manage the acquisition, placement, and installation for donated artwork within the Harry and Jeanette Weinberg Building, Skip Viragh Cancer Outpatient Building, and Green Spring Station Pavilion III. Collaborate with Johns Hopkins Medical Archives to ensure proper execution of art donations and cataloging for historical reference.
Manage & execute all stewardship mailings, ex. Promise & Progress magazine, End of Year letter, pertinent scientific announcements, Breast Matters, PancMD. Collaborate with Public Affairs for oversight of development content, mailing lists, and distribution of publications.
Participate in and manage special projects as needed.
Represent the development team on volunteer committees and advisory boards, as determined by the Executive Director of Development. Serve on various Development and Alumni Relations ad hoc committees, as assigned.
External and Internal Personnel Interactions
In order to successfully complete these responsibilities, the Associate Director of Development will be required to:
Manages workflow processes across the office which includes identifying new workflow processes to enhance efficiencies. This includes proposal development, stewardship reporting both financial and programmatic to both donors and larger external populations and gift agreements.
Manages financial reporting for stewardship purposes on complex cross departmental projects (Greenberg Institute for Bladder Cancer Research, Bloomberg Kimmel Institute for Cancer Immunotherapy, Skip Viragh Center for Pancreas Cancer Clinical Research and Patient Care, The John Fetting Fund for Breast Cancer Prevention).
Develops and supports institutional relationships, utilizing sophisticated level of understanding and knowledge of Medicine and its interactions across the larger Institution.
Represents and speaks on behalf of the Kimmel Cancer Center development office to members of a broader community such as development and alumni relations staff members, donors, volunteers, etc., including the authority to commit and make appropriately important decisions independently.
Works in collaboration with the Executive Director of Development on establishment of Departmental Development Stewardship and Events Programming at affiliate hospitals.
Responsible for providing strategic input to development staff of significance and criticality thinking to answer questions, provide guidance, and disseminate information. Often occurring in situations requiring tremendous discretion.
Meets frequently with the Cancer Center clinical and Executive Director and Director of Development and other Kimmel Cancer Center development staff to discuss specific stewardship prospect strategies and activities. Responsible for management of strategies.
Manages the recognition of donors qualified through an enhanced annual giving/direct mail program.
Develops relationships and corresponds with the Kimmel Cancer Center leadership, faculty and staff in order to complete reports to donors and/or their families and to encourage faculty to write personal letters.
Communicate with the treasurers’ offices, business offices, departmental administrators, FJHM development offices, and the central development office regarding stewarded funds and reconciliation discrepancies.
Bachelor’s degree required. Minimum five years of professional development or related professional experience required. Preferred experience includes personal solicitation and/or stewardship of prospects at the $50,000+ level with a documented record of productivity, preferably in health care or higher education. Must be able to work independently, ability to work as part of a team, manage projects, determine priorities and maintain a high degree of professionalism and confidentiality. Excellent interpersonal and oral communication skills and demonstrated effective writing ability required. Strong computer literacy skills required and the ability to learn new software. Must be able to work in a dynamic, fast-paced environment. Travel may be required.
Must be a highly motivated, goal-oriented, strategic thinker with the ability to work independently, determine and set priorities, manage multiple and interdisciplinary projects, and maintain a high degree of professionalism and confidentiality. Work collaboratively with high-level institutional leadership, faculty, and development peers as part of a team.This position requires strong interpersonal and communication skills, both oral and written. Also required are very strong computer skills, organizational skills, analytical and problem-solving abilities, attention to detail, and some knowledge and understanding of accounting theory and practices. The incumbent must be able to perform under pressure and within time constraints with a high degree of accuracy and diplomacy.
The successful candidate(s) for this position will be subject to a pre-employment background check.
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