1. Prepares and manages a high volume of correspondence, reports and documents. 2. Manages and assigns work on behalf of University Officer or other such leader, such a Dean and other professional staff in the Officer's office. Serves as office manager, oversees and coordinates all clerical and facilities needs. 3. Screens, directs and responds to all inquiries or correspondence by obtaining and furnishing information. 4. Provides appropriate information when necessary during periods of Officer or Senior Leader unavailability. 5. Oversees the organization and coordination of meetings, conferences, events, travel, etc. 6. Manages and monitors technology needs, conducts inventory and assesses system requirements. 7. Assists in reviewing and implements University and departmental policies as they pertain to the administrative functions. 8. Serves as primary contact between the Officer or Senior Leader and other offices and staff and faculty. 9. Implements and maintains complex office systems. 10. Manages complex schedule and calendar for Officer or Senior Leader and the office. 11. Arranges and prepares agenda / materials for meetings, conferences, events, etc. 12. Prepares and collects documents and materials for meetings. 13. Interacts with staff at all organizational levels to gather information and/or provide requested information. 14. Oversees on boarding activities for new staff members. Supports recruiting and other related efforts. 15. May perform other duties as assigned.
Preferred Education: Prior management experience. Prior experience working with executive level or C-suite staff.
Preferred Education, Experience and Skills: Prior management experience. Prior experience working with executive level or C-suite staff.
Posting Position Title: Senior Executive Assistant
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Sr. Executive Assistant to the Dean Law School
Required Skill/ability 1: High level of confidentiality and the handling of very confidential materials. Demonstrated excellent editing and proofing skills. Track record of impeccable judgment. Ability to creatively problem solve.
Required Skill/ability 2: Ability to handle multiple, competing priorities. Ability to maintain aplomb with all levels of stakeholders. Ability to remain diplomatic and be extremely organized and detail-oriented.
Bachelor's degree in business administration or a related field and a minimum of five years of related experience including two years of demonstrated leadership, project or process management and/or supervisory experience; or an equivalent combination of education and experience.
Internal Number: 60391BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.