Director of Procurement and Contracts (Administrator III)/Administration & Finance California State University, San Bernardino
Employment Status: Full-time, 'Exempt,' At-Will, position, included in the Management Personnel Plan (MPP).
Work Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m. Some evenings and weekend hours may be required.
First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning March 18, 2020.
Required Application Materials: All applicants must submit 1) Letter of interest or cover letter, 2) Current resume or curriculum vitae, 3) Three professional references who can provide assessments of your professional experience, accomplishments and prospects for success in this position.
The University: CSUSB is a preeminent center of intellectual and cultural activity in Inland Southern California. Set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire, and it has the second highest African American and Hispanic enrollments of all public universities in California. Seventy percent of those who graduate are the first in their families to do so. For more information on the campus, please visit the CSUSB website.
The Position: The Director, Procurement and Contract Services reports to the Associate Vice President for Finance and Administrative Services and serves and the Chief Procurement Officer for the California State University, San Bernardino (CSUSB). The incumbent leads, directs, and participates in efforts that lead to cost optimization, improved quality, and enhanced innovation through the development of strategic sourcing initiatives, development of metrics/measurable goals for Procurement, risk mitigation, effective contracting, negotiation tools, and specification development. He/she must be someone whose focus on collaboration both within the University and with our suppliers enables the sourcing team to deliver quality contracts and procurement services at the most favorable cost.
This position conducts University-wide, high profile, complex, and/or first-time commodity/service contract negotiations and uses exceptional negotiating skills to bring success to the University and staff. He/she must work closely with Legal Counsel, Risk Services and Financial Services to ensure effective contracting processes and templates are implemented as appropriate. This role will develop standard processes and expected levels of execution related to the development of functional and category strategic sourcing programs and will oversee the execution of vendor selection. In addition, the Director develops and implements procurement strategies for the University. This position requires analyzing market trends and benchmarks for the best practice and assists with specification development. The Director will be responsible for strategic cost management requiring extensive cross-functional interface within the University and administration and will furnish procurement analysis and cost data for planning, budgeting, and other functional duties. The position is the primary conduit for the multiple Consortium partnerships of the University. The Director uses his/her knowledge of spend and technology in order to drive best value for the University.
The Director acts in a consultative role with management throughout the University by determining how the Procurement organization can assist each department in achieving their goals by understanding each department's unique purchasing needs and budgets and developing sourcing plans and strategies that best meets those needs. He/she also collaborates with other management staff on improvements to procurement processes and policies. The Director manages the teams responsible for sourcing of all commodities and services by providing oversight in team members efforts in market assessments, RFP, bid strategy developments, supplier negotiations, e-procurement, Procurement Card program, and contract development and implementation activities. The position leads, mentors, and motivates team members and provides direction and training to the team in order to improve members' skills.
Typical duties include, but are not limited to:
Leading the creation of a comprehensive and integrated strategic procurement and sourcing function with appropriate staffing, systems, technology, sourcing contracts, processes, tools, policies and reporting;
Building engagement with the University community in the adoption of improved procurement services and enhancing relationships with diverse internal and external stakeholders;
Negotiating effective and commercially sound contracts and strategic supplier arrangements;
Other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the skill and/or ability required. Education:
Applicant must possess the equivalent to a four-year degree from an accredited college of university Business, Finance or related field.
Applicants must possess at least three (3) years of work experience providing progressively responsible administrative, technical and analytical support in an environment of similar complexity.
Demonstrated experience in developing and managing strategic procurement services in a comparably large and complex environment.
A professional designation such a Certified Purchasing Professional (CPP), Certified Professional Property Manager (CPPM), Certified Professional Buyer (CPPB) is preferred.
Experience in higher education is preferred.
Ability to understand and define internal and external stakeholder requirements.
Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University.
Ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
Ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
Ability to interpret, communicate and apply policies and procedures.
Ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
Working knowledge of or ability to quickly learn University infrastructure, policies and procedures.
An inclusive leadership style and demonstrated collaborative working relationships
Strong business intelligence and commercial acumen.
Strategic and creative mindset.
Sound project management and operational planning skills.
Excellent communication and negotiation skills
Organizational and time management skills.
Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude is highly desired.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be 'Designated' under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.