The George Mason University, School of Business, invites applications for the position of Administrative Associate, Government Contracting. This entry-level position is responsible for coordinating the day-to-day operational aspects of the Government Contracting leadership program for the School of Business. This position is funded from external foundation funding, and the position is expressly contingent upon the continuation of such foundation funding.
George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
The Administrative Associate, Government Contracting has responsibilities in the following areas:
Support and process procurement, calendaring, room scheduling, travel authorizations, and general office administrative tasks as needed;
Complete P-Card purchases and provide monthly reconciliation of purchases to Accounts Payable;
Schedule Center meetings with internal and external groups;
Prepare correspondence for Center directors;
Liaison with School offices pertaining to schedules, policies and practices, and special requests;
First point of contact for external groups: telephone and in person inquiries about programs and events;
Train and supervise departmental college work-study intern(s).
Assist with staffing and organizing Center events;
Reserve space with University 25Live system;
Prepare Food and Beverage Authorizations and work with local vendors for catering and event needs;
Send email invitations to events: internal and external groups;
Maintain daily and annual schedule of activities for the Center.
Marketing & Communications:
Assist the Center with website and social media communication;
Work with the School Marketing & Communications team in preparing and execute communications;
Maintain Center event registration list.
Design, develop, and execute projects.
Bachelor’s degree or equivalent combination of education and experience;
Strong written and oral communication skills;
Sound administrative and organizational background;
Ability to organize and manage complex administrative processes;
Ability and willingness to gain proficiency in software and web-based applications: electronic calendaring, e-mail, University applications such as PCard, EVA and Travel Request System, and School applications and files;
Computer literacy and working knowledge of Microsoft Office;
Ability to work independently and to complete multiple tasks within tight deadlines;
Demonstrated experience running an office and working with high-level executives, speakers, and/or senior level administrators.
Minimum of two years administrative or office experience;
Experience with GMU's internal programs and procedures;
Experience working in higher education.
Salary: Commensurate with education and experience.
Location: Fairfax, VA
Mason Ad Statement:
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education.
Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.
If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!
George Mason University, Where Innovation is Tradition.
Special Instructions to Applicants:
For full consideration, applicants must apply for position number 02922z at http://jobs.gmu.edu by February 28, 2020 ; complete and submit the online application; and upload a cover letter, resume, and list of professional references. We will contact you directly if we require additional materials. Review of applications will begin on March 2, 2020 and continue until the position is filled.
George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.
Internal Number: 47833
About George Mason University
George Mason University is Virginia's largest public university located in the suburbs of Washington, D.C. With strong undergraduate and graduate degree programs in engineering, information technology, public policy, economics, visual and performing arts, life sciences and biotechnology, Mason prepares its alumni to succeed in the workforce and meet the needs of the region and the world.