Rhode Island School of Design is seeking a Department Coordinator to join its Architecture Department. As an integral part of a fine arts school, Architecture at RISD emphasizes process, artistic sensibilities, and social and ethical responsibility. Students hone the ability to think and communicate through drawing, making, writing, and discussing ideas with others as they define and articulate a personal approach to the discipline.
The Department Coordinator performs a variety of clerical and routine administrative duties in support of the department, including but not limited to - processing academic forms and documents; organizing calendars; updating and maintaining database records and paper files; ordering office and event supplies; and coordinating and monitoring departmental expenses. Serve as the key point of contact for all departmental internal and external relations.
As an employer, RISD offers a supportive, collegial and inclusive work environment and a competitive benefits package.
Student Support: As a key point of contact for the Department, refer the Department's students toward successful resolution of their inquiries and concerns. With a broad knowledge of institutional processes and resources, address routine issues and facilitate resolution (i.e. support and counsel students through various institutional processes) for more complex academic issues. Learn and understand the department's degree requirements and act as liaison between student and Department Head and/or faculty advisor in order to facilitate resolution of student issues consistent with the Department's standards and objectives. As directed by the Department Head, act as point of contact pertaining to student issues with external departments such as admissions, registrar's office, etc.
Budget Responsibility: Monitor, track and maintain Department's budget(s) and lab fee expenses. Alert Department Head as to areas of overspending and/or available funding. Write and track purchase requisitions and manage procurement card and debit card statements; resolve statements to appropriate budget lines. Process check requests, honoraria, invoices and departmental expenses. Coordinate as necessary, bulk purchases, supply orders, and other related department purchases.
Department Head/Faculty support: Assist Department Head and faculty in support of their work. Support Department Head in DH role with respect to department and division policy and procedures and institutional methods to accomplish administrative work. Assist with Department Head's calendar and schedule meetings and advising appointments as needed. Assist and provide support for faculty for course-related assistance.
Course Tables and Courses: With Department Head directive and an in depth understanding of faculty salary budget and workload, update and maintain course tables including course announcements, and set-up of courses, scheduling, course section revision forms, and course proposals. Assist Department Head in ensuring staffing requests are accurate and entered into course tables. Complete registration of students through means preferred by Department which may include student self-registration, registration lists, manual entry, or lottery and complete functions on Colleague such as adds and drops and monitor class section/class size.
General Administration: Receive visitors to the department, accommodate all inquiries about the undergraduate/graduate program(s) and refer as appropriate. Facilitate the work of the department as the administrative liaison with other areas of the College such as the Registrar's Office. Perform a wide variety of administrative duties including but not limited to processing academic paperwork such as degree audit, readmission forms, grade changes, academic petitions and independent study applications. Assist with updating and/or maintaining content on department's web space on intranet, as well as other departmental promotional materials. Support logistical planning of department meetings and events. Maintain department files, including student records and course syllabi. Coordinate as necessary, supplies, equipment and space needs, report and arrange repairs with the Facilities department and ensure building maintenance meets department's needs. Coordinate logistics support for field trips, visiting artists, and other department initiatives. Distribute keys to students as directed and maintain records thereof.
Graduate Program Support: Provides administrative and logistical support to graduate program which may include sending information packages to prospective applicants, arranging for individual campus visits and interviews, tracking of applicant information, supporting the process of distributing graduate assistantship/fellowship awards, and related administrative activities.
Associates degree or equivalent combination of education and experience required
At least three to five years administrative support experience required with experience working in an academic environment preferred
Experience and knowledge of PC and/or Apple computer/s used in office administration required; experience and knowledge of word processing, spreadsheet, and database software
Ability to adapt to new software and to learn Colleague for accessing student transcripts, student information and registration
Proven problem solver with resourceful approach and demonstrated initiative
Excellent interpersonal skills
Attention to detail and basic math skills
Strong oral and written communication skills
Ability to multitask and work in a fast-paced environment
Demonstrated ability to interact with members of the community representing diverse backgrounds and interests
Yes: Academic Support Association (NEARI)
35 hours/week; 12 months/year
Documents Needed to Apply
Cover Letter (required)
Incomplete applications will not be considered. Please upload all required documents.
The successful candidate will be required to meet our pre-employment background screening requirements.
RISD recognizes diversity and inclusivity as fundamental to its learning community and integral to an art and design education. We welcome candidates whose experience has prepared them to contribute to our commitment to diversity and excellence. RISD is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetics, or any other protected characteristic as established by law.
For internal use only - Job Family:
Administrative Support Services
Internal Number: R-00520
About Rhode Island School of Design
Rhode Island School of Design (RISD), founded in 1877, is a fine arts and design college located in Providence, Rhode Island. Enrolling about 2000 undergraduates and 400 graduate students from across the United States and 55 other countries, RISD offers 16 undergraduate majors and 16 graduate majors, and is ranked annually by U.S. News & World Report as one of the top art and design schools in the United States. RISD’s rigorous education encourages creative experimentation and intellectual risk-taking, challenging students to question their approach to art making through critical thinking. There are over 90,000 works of art in the RISD Museum, which houses a collection of fine and decorative art objects. The first public galleries opened in 1893. The RISD Library is one of the oldest independent art college libraries in the country with more than 150,000 volumes and 380 periodical subscriptions which offer unusual depth and richness in the areas of architecture, art, design, and photography. The RISD campus is contiguous with the campus of Brown University and the two institutions share social, academic, and community resources.RISD recognizes diversity and inclusivity as fundament...al to its learning community and integral to an art and design education. We welcome candidates whose experience has prepared them to contribute to our commitment to diversity and excellence. RISD is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetics, or any other protected characteristic as established by law.