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UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
School of Law, University Advancement has an outstanding opportunity for an Advancement Services Officer (ASO).
The Advancement Services Officer (ASO) oversees day-to-day operations and is responsible for planning, managing and reporting advancement related activities and for coordinating workflow and collaborating on special projects and event planning within the School of Law. In this role, the ASO reports directly to the Assistant Dean and supports Associate Directors (ADOA), including acting on their behalf, for absence coverage. The ASO is manages the flow of information between executive-level Advancement staff and serves as liaison between the School of Law Advancement team and other units and individuals at the University, including but not limited to the offices of the President, Provost and individual schools, colleges and programs. The ASO also communicates with donors regarding annual fund-level gifts, endowment agreements, event logistics, meetings and other information – including confidential gift information.
RESPONSIBILITIES: Donor Stewardship and Volunteer Management •Manage donor stewardship and recognition activities including managing coordination of donor stewardship meetings, managing a tracking system for the Office of the Dean and department level gift awards, gathering information from departments about gift use, procuring thank you letters from student and faculty award recipients, crafting and disseminating donor impact reports, and other tasks as assigned. •Serve as first point of contact for central-advancement led solicitation and stewardship activities including collaborations with the Annual Philanthropy team for annual giving and student calling coordination and the Donor Services team for Consolidated Endowment Fund (CEF) reporting and donor portal activities. •Manage the donor acknowledgment process. Duties include but are not limited to: producing donor acknowledgement postcards and letters and follow up phone calls from the Dean, Assistant Dean of Advancement or Associate and Assistant Directors of Advancement. •Participate in the planning and implementation of the School’s advancement program and goals, including annual gifts, leadership gifts, volunteer development, donor recognition, and stewardship. •Serve as first point of contact to volunteers, including disseminating communications on behalf of the School and the Office of Advancement and answering questions. •As assigned, provide guidance and assist School departments and programs in the development of targeted events and activities related to outreach and public awareness.
Research, Analysis and Planning •Conduct and present research and recommendations to the Advancement team. This includes but is not limited to researching donors; researching school initiatives and background information; drafting and/or writing reports; using independent judgment to make recommendations to the Senior Director and ADOAs; and writing and compiling briefing papers, proposals, endowment agreements and other substantive information that relates to the cultivation, solicitation and stewardship of Regional Advancement’s donors and prospects. •Collaborate with the Advancement team on planning trips. Research and analyze donor information based on population segmentation and donor/alumni entities based on gifts to the University, most recent contacts, and prospect information and giving potential and make recommendations to the Advancement team regarding organization of trips, potential donors that should receive visits/stewardship who may not have been originally identified for the trip. •Develop, implement and update procedures to ensure consistency in data collection, analysis, organization and presentation of data for timely issuance of regular reports. Maintain best practices information that may be shared with other constituency units. •Request reports, data, and other information from Advancement Services units and analyze data for consistency and appropriateness for the given task.
Travel, Event Planning & Meetings •Make travel arrangements and reservations for the Advancement team. Create and assemble itineraries which include donor appointments, directions, and contact information. •Research, develop and prepare materials that will be presented to donors. This may include proposals, endowment management reports, endowment status reports, and reports of scholarships/fellowships/professorships awarded to students and faculty.
Budget & Reporting •Collaborate with other Advancement Services Officers in discussions regarding the creation of annual, semi- annual and quarterly progress reports for internal audiences. Design and prepare reports and plans as required. •Prepare ad-hoc reports from Advance, Reportal & ReportWriter for the Advancement team which reflect their needs and specifications. Analyze reports, communicate issues and areas of concern and make appropriate recommendations. •Working in conjunction with the Assistant Dean, oversee the team budget, maintain spending records, accurately code invoices, create financial reports, and forecast expenditures for review.
Administrative •Work with the Assistant Dean and other Advancement Services Officers, to coordinate hiring processes, correspondence and interview materials for all new Advancement employees. Lead and coordinate new employee orientation and training procedures. •Establish and maintain efficient filing system for the storage of both electronic and hard copy materials. Ensure the accurate and timely storage of materials received. •Serve as point of contact for Advancement Team with faculty and staff. Represent Advancement in meetings and on task forces as needed.
Other duties, as assigned
Effective communications: Expresses oneself clearly and empathetically in interactions with other in all forms of communication, i.e., verbal and written, one-on-one and group, etc.
Interpersonal Awareness: Builds and maintains positive relationships and actively contributes as a member of working teams to achieve results.
Professional Credibility: Takes responsibility for meeting goals, objectives, obligations, and solving problems while representing the mission, vision and values of the organization.
Critical Thinking: Obtains, analyzes and evaluates information effectively in the face of ambiguity. Makes appropriate decisions based on relevant information and experience.
Ethics and Trust: Models and upholds the values of candor, openness, inclusiveness and honesty despite internal and external pressures. Acts consistently with Washington State ethical guidelines and organizational core values and beliefs.
Valuing Diversity & Inclusiveness: Respects, values and contributes to the UW’s commitment to inclusiveness and diversity.
REQUIREMENTS: •Bachelor's degree and a minimum of two years of progressively responsible administrative experience. Equivalent combination of education and experience from which comparable knowledge and skills have been acquired may substitute for degree. •Demonstrated strong computer skills, including proficiency with Microsoft Word, Excel, and PowerPoint for correspondence, special reports, spreadsheets, databases, forms, etc.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED EXPERIENCE •Familiarity with development/fundraising generally and University of Washington operations. •Knowledge of alumni relations/development/advancement principles. •Knowledge of UW Advancement policies and procedures, including use of the development database software ADVANCE.
Conditions of Employment •Cubicle/Open workspace environment which may result in additional or higher levels of noise and visual distractions. •Ability to work evening and weekend hours, as necessary, on short or limited notice. •Must have regular and reliable transportation for local travel and willing to travel when necessary. •Frequent local travel expected.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.