Position: Assistant Director, Human Resources (Human Resources Administrator 2)
Reports To: Interim Associate AD and Director of Human Resources
Stanford's Department of Athletics, Physical Education and Recreation:
Stanford's Department of Athletics, Physical Education and Recreation (DAPER) is the premier intercollegiate athletics program in the country. We are the proud Home of Champions! We lead the nation with 126 NCAA championship titles, won the Women's Capital One Cup four of the last five years, and have brought home the Learfield Director's Cup for 25 straight years. We support nearly 900 student-athletes who compete on 36 intercollegiate athletics teams and also support the university's physical education, recreation and wellness initiatives. Our dedicated staff embody a culture of excellence, embrace our mission of scholar-athleticism and exemplify a relentless championship spirit. Our actions and staff are guided by the core tenets of the Athletics Department culture, The DAPER Way, which are: Embrace Scholar-Athleticism, Pursue and Revere Excellence, Lead with Courage and Work Cohesively.
Are you ready to inspire champions? If yes, then this may be the right opportunity for you!
Under the direction of the Interim Associate Athletics Director and Director, Human Resources (Director), the Assistant Director will provide human resources administration support to the department, act as the initial point of contact for most human resources inquiries, and serve as a resource to coaches and staff on human resources policies, procedures, and practices. The Assistant Director will work closely with the Director to review, determine, and implement best practices in facilitating the human resources goals and priorities for the department. Responsibilities are varied and complex requiring a high degree of confidentiality, discretion, independent judgment, and initiative. This is a one-year, fixed-term position with the opportunity for renewal.
Your responsibilities include:
Point of contact for employment problems; collaborate with the Director on all employee relations concerns
Work with the Director to develop, implement and manage effective organizational change around staffing structure, titles, continuous performance management processes, enhancing professional development opportunities for staff and defined compensation and benefits
Recruiting & Employment:
Design and implement practices that attract and develop high-potential, diverse talent. Collaborate with department hiring managers to draft job descriptions and evaluation criteria, review/update job postings to ensure alignment of objectives and budget
Process all job postings on both the Stanford Careers website and external sites
Administer background checks in accordance with University policies
Manage application materials, answer complex inquiries, complete candidate screening, facilitate interviews, conduct feedback calibration and deliver communications between candidate and department
Complete pre-hire steps necessary to onboard new employees
Work with the Director to design and standardize onboarding and exiting processes for staff across the department
Manage assigned camps and clinics hiring and other employment transactions, including payroll, timekeeping, etc.
Serve as point of contact for payroll inquiries for all exempt and non-exempt employees
Process and reconcile personnel-related financial transactions for all staff, including salary actions for staff and coaches
Process payroll transactions for new hires, termination, one-time payments, salary advances, bonuses, late payments, step increases, etc.
Investigate and resolve all payroll errors
Time Administration and Financial Transactions
Serve as Timecard Administrator for the department
Serve as finance administrator for hire related transactions for the department
Leaves of Absence:
In coordination with the Disability and Leave Services (DLS) Coordinator, manage short and long-term disability, Workers' Compensation and leaves of absence cases
Maintain ongoing communication with DLS group, claims administrators, vendors, managers and employees throughout process
Engage Director, Human Resources in complex, sensitive or high-risk situations
May provide work direction for the Human Resources Associate (HRA 1)
Provide day-to-day supervision of the Human Resources Interns
Staff Improvement Development Programs:
Coordinate and manage the summer Cardinal Internship Program
Assist Director with all other department staff improvement development programming
Create and maintain up-to-date files: personnel, worker's compensation, confidential, leave
Manage gostanford.com online directory and email group lists
Other Projects: Assist with projects: employment surveys, performance reviews, gender equity, and other University initiatives. Participate in special projects, such as recognition programs, diversity initiatives, and training sessions. Assist with morale efforts: holiday party, tailgates, monthly birthday celebrations, etc.
Additional duties as assigned.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
To be successful in this role, you will:
Bachelor's Degree and three years of relevant experience, or a combination of relevant education and experience
Dynamic, friendly, engaging and high-energy personality
Demonstrated interpersonal skills and understanding of group dynamics. Successful track record of establishing credibility and trust with a diverse client group
Strong analytical, critical thinking, problem solving, judgment, and influencing skills
Ability to maintain confidentiality, tact, and diplomacy
Excellent oral and written communication skills; ability to prepare clear and concise reports and deliver formal presentations or training
Demonstrated proficiency with business applications, such as Microsoft Office Suite (particularly Excel), PeopleSoft applications, Taleo, and Oracle Financials
PHR or SHRM-CP certified
Previous experience in an NCAA D1 Athletics Department
Previous experience in a complex, dynamic, fast paced and high-volume environment
Knowledge of, and experience with, California labor and employment laws
This position, along with all DAPER coaches and staff, is responsible for the integrity of Stanford's intercollegiate athletics program and for the reputation of Stanford University. This position is responsible for assuring that his/her involvement with Athletics Department activities maintains the integrity of the University's reputation and does not negatively impact the relationship between the University and its faculty, staff, students and alumni. Additionally, this position must comply with University policies and procedures, NCAA and Pac-12 rules and regulations.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Why Stanford is for you:
Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.