Job Summary:

Provide highly skilled coordination and management of the administrative operations for the Office of Fraternity & Sorority Life. The position requires exercise of independent judgment, initiative and teamwork; while assisting the staff of Fraternity & Sorority Life to support the mission of the department and the Division of Student Affairs, ensuring effective and efficient office management.

Essential Duties:

Responsible for coordination and management of the administrative operations for the Office of Fraternity & Sorority Life. Management of reception areas and front office space including student assistants both work-study and non-work-study. Performs routine secretarial and clerical tasks including organization, answering phones, managing filing, compliance with record retention policies, typing, office supplies, requesting guest access, requesting parking passes and necessary errands. Arranges meetings, coordinates calendars, and prepares agendas and other formal and confidential correspondence. Prepare and manage documents in UT Share including but not limited to procurement cards, travel authorizations, processing of payments, purchase orders and reimbursements and internal budget. Managing chapter files and rosters, processing event and registration paperwork, managing academic and membership reports, and reviewing student completion of online training modules. Coordinates all professional staff and student personnel processing and paperwork for the department including payroll for the department's student employees via Timepro/UT Share Timekeeper. Provides front desk support, which includes credit card transactions, daily deposits, scheduling appointments, and opening and closing the office during regular business hours. Maintain office supplies, equipment inventory, and office supply ordering. Supports Division of Student Affairs and university committees as necessary. Performs other duties as assigned.

Required Qualifications:

Bachelor’s degree. One (I) year upper level secretarial experience or the equivalent experience. Five (5) years or increasingly responsible administrative, secretarial and clerical experience with one (1) year of supervisory experience or the equivalent. Use of a personal computer and proficiency with Microsoft office suite (word, PowerPoint, excel, outlook) and standard office equipment. Effective organizational skills necessary. Knowledgeable in the areas of office, time and project management. Excellent written and oral communication skills needed. Comfortable working with a diverse population.

Preferred Qualifications:

Experience with UT Share/PeopleSoft. Experience preparing appointment documents, entering and reconciling payroll and maintaining databases. Experience writing/preparing correspondence for a high level administrator. Excellent communication skills. Experience providing consistent administrative and operational support to peers and senior management. Successful history of planning, coordinating, streamlining and executing events and office processes to increase efficiency and to improve service. Maintain excellent communication skills, problem resolution abilities, and a high level of confidentiality. Strong time management skills, professional appearance, strong interpersonal skills and familiarity with accounting principles and concepts. Detail-oriented with a track record of organization, managing schedules, preparing travel arrangements, office logistics, meeting deadlines and the ability to multi-task in a fast-paced environment.

Special Instructions:

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

EEO Statement:

UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.

Open Until Filled: No

Location: Arlington