Administrative Assistant IV (Band D -Nonexempt) Department of Microbiology College of Agriculture and Life Sciences (CALS)
Ithaca, New York
Who We Are
The College of Agriculture and Life Sciences (CALS) is a pioneer of purpose-driven science and Cornell University's second-largest college. We work across disciplines to tackle the challenges of our time through world-renowned research, education, and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: natural and human systems; food, energy and environmental resources; and social, physical and economic well-being.
The Department of Microbiology is internationally recognized and focuses on diverse aspects of microbial biological processes. Our research programs help provide a deeper understanding of basic cellular and evolutionary processes, foster sustainable and practical approaches to maintain healthy ecosystems, and inform better practices to promote plant, animal and human health.
What You Will Do
In a team and service-oriented environment, provide a full range of high level administrative and program support to the Department Chair, Administrative Manager and faculty for the Department of Microbiology. Coordinate and oversee Department events; including the Department's Seminar Series and the annual Department Symposium. Process documentation related to academic offer and reappointment letters, reappointment reviews, tenure reviews, sabbatical leaves, and changes in academic appointments. Specific duties include:
Scheduling and organizing meetings, appointments, and conferences.
Initiating the visa process for international visitors in partnership with Human Resources.
Coordinating faculty tenure and promotion reviews.
Preparing and maintaining department communications, including meeting agendas, newsletters, etc.
Coordinating faculty searches including following search procedures and guidelines.
Providing the coordination of web pages, including working with the College's webmaster.
Compiling data for department reports; collect data, statistics, and/or other materials as necessary for various reporting requirements.
Coordinating and maintaining complex calendars.
Serving as the Remark Grading System coordinator; prepare exam template; scan completed exams and send file to the faculty for analysis.
This position is full-time (39 hours/week) and will be located in Ithaca, New York.
What We Need
We are looking for an individual that excels at building relationships with faculty, students, and staff. We need someone that has strong customer service skills with a focus on excellence. An individual that can maintain utmost discretion in the management of sensitive/confidential materials as well as make independent decisions about priority topics. Additionally, we need someone who has:
Associates Degree with 2+ years of experience in an administrative position or the equivalent combination of education and experience.
Ability to handle confidential and sensitive information with utmost discretion, integrity, discretion, and professionalism.
Must exhibit good judgment creativity, and problem-solving and handle sensitive/confidential material.
Demonstrated record of successfully providing exceptional customer service.
Excellent communication (written and oral) skills.
Ability to communicate with tact and diplomacy with a wide range of internal and external constituents.
Ability to take initiative to meet challenges with resourcefulness and tack.
Demonstrated positive work ethic.
Ability to work independently, as well as collaboratively within a team environment while working under pressure.
Manage frequent interruptions while supporting the efforts of an overall team and fostering a respectful work environment.
Proven ability to troubleshoot, adapt to and make recommendations for change/improvements.
Excellent organizational skills, and the ability to work quickly and effectively, while prioritizing workload.
Must be able to enhance personal knowledge, skills, and abilities as needed.
Must be flexible and receptive to new ideas and approaches.
Accuracy in spelling, grammar, proofreading and attention to detail.
Proficient in Outlook, Microsoft Word, Excel, FileMaker, website editing, and PowerPoint, Access.
Accomplishing tasks that are urgent; balance conflicting priorities, and make decisions from a wide range of choices.
Must exercise sound and ethical judgment when acting on behalf of the University.
If you possess these experiences and skills this may be the role for you! There are a few other qualifications that we would view as incredibly helpful in this role, to include:
Prior experience in an academic setting helpful and/or supporting academic program activities.
Rewards and Benefits
We hope you appreciate great benefits. Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
Our benefits program includes comprehensive health care options, employee discounts with local and national retail brands, and generous retirement contributions.
Our leave provisions include three weeks of vacation and 12 holidays: e.g., an end-of-year winter break, from December 25 through January 1.
Cornell's impressive educational benefits include tuition-free Part-time Study and Employee Degree Program, Tuition Aid for external education, and Cornell Children's Tuition Assistance program.
No relocation assistance is provided for this position. Visa sponsorship is not available for this position.
You must submit both a resume/CV and cover letter.
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Administrative Asst IV
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In 1865, Ezra Cornell founded an institution "where any person can find instruction in any study." From the beginning, all students were welcome, regardless of race, gender, ideology, or socioeconomic status. Today, we invite you to join our talented and diverse students and accessible faculty who, together, form a living and learning community unmatched in its breadth of opportunities.Cornell University's college, schools, and other academic units offer more than 4,000 courses, 70 undergraduate majors, 93 graduate fields of study, undergraduate and advanced degrees, and continuing education and outreach programs.