Research - Laboratory/Non-Laboratory, Staff/Administrative
The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all.
The Department of Psychiatry and Behavioral Sciences within the UW School of Medicine is the third largest clinical department within the School of Medicine with 285 full-time faculty members, 280 clinical faculty members, and over 200 staff. Department faculty provide clinical services in 5 hospitals, 14 primary care locations, and several outpatient sites in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic psychiatry department serving the five state WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho), the Department’s highly competitive residency training program is largely responsible for developing the mental health workforce in the Pacific Northwest. The Department’s robust research portfolio totals $35 million in grants and contracts per year for projects ranging from clinical neurosciences to treatment development to health policy and population health. The Department is recognized as an international leader in developing, testing, and implementing Collaborative Care, an integrated care model increasingly seen as a solution for population-based mental health care. Other areas of excellence include Addictions, Autism, High Risk Youth, Neurosciences, and Trauma, and the Department is developing innovative new programs in Technology and Mental Health, Global Mental Health, Maternal and Child Mental Health, and Targeted Intervention Development.
The Department of Psychiatry and Behavioral Sciences is recruiting for a Temporary Administrative Assistant.
Under general supervision of the Managing Director, perform a variety of clerical duties in support of office or unit SMART Center operations, projects and activities. Independently perform a variety of clerical and other support assignments such as preparing reports, preparing, reviewing, verifying and processing fiscal documents and/or financial records, composing correspondence such as transmittals and responses to frequent requests for information, establishing manual or electronic recordkeeping/filing systems and/or data base files, and responding to inquiries requiring substantive knowledge of office/departmental policies and procedures.
•Assist with various aspects of project finance including purchasing, travel and general expense reimbursement and reporting, invoicing, and contracting. •Work with department personnel to set up contracts with outside partners and consultants. •Schedule meetings, maintain calendars, and coordinate venues. •Take minutes of meetings, editing and summarizing minutes for distribution. •Arrange center events. •Receive, process, and allocate incoming departmental payments and materials based on departmental knowledge; Ensure payments are made to consultants and vendors. •Coordinate travel arrangements and itineraries with external agencies or contacts following departmental policies; prepare and complete travel expense reports, timesheets, payroll reports, and personnel forms. •Review articles, websites, and social media for new research, resources, and tools related to Center projects and activities. •Participate in weekly project meetings. •Order and track center supplies. •Attend conferences and assist with tabling needs • Assist on research projects as needed •Other duties as assigned.
•Requires High School/ GED AND two years of office or administrative support experience OR an equivalent combination of education and/or experience. •Experience in event or meeting management, communications, fundraising or development, and/or public/client relations •Basic computer applications such as word processing, spreadsheets, databases, records • Familiarity with various calendaring/scheduling systems (i.e. Microsoft outlook, google calendar, doodle polls, when2meet, etc)
•Bachelors in social science, business, marketing, communications or other degrees that may be considered as preparation for the position. •Experience with meeting and event planning. •Experience with communications and managing contact lists. •Experience in the marketing, sales, or hospitality industry. •Experience with education and/or mental health. •Flexibility to work both independently and with others in a wide variety of circumstances.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.