As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for four consecutive years.
The UW Department of Radiology is internationally recognized as dynamic, progressive, with high impact on the present and future of the field of Diagnostic Imaging. As a ³Top Ten² Radiology Department in a US News and World Report ³Top Ten Hospital², the academic Radiology enterprise complements the clinical, teaching and research activities of one of the nation's leading Medical Schools. The broad strength of the University of Washington is reflected in its recurring rank among the top two recipients of federal research grants.
The UW Department of Radiology currently has an outstanding opportunity for a FISCAL SPECIALIST 1.
The Fiscal Specialist 1 contributes to the growth and success of the Department of Radiology by executing the mission and vision. A successful candidate will promote general fiscal specialist activities within the Department of Radiology.
Essential Duties and Responsibilities:
Fiscal Assignments (80%): This position reviews, analyzes, records, reports, and initiates changes or transactions on a number of different expense accounts.
Process travel reimbursements, electronic reimbursements, purchase orders, honoraria, expense transfers, and any other necessary transactions for employees at all sites of practice (UW School of Medicine, UWMC, HMC, SCCA, Seattle Children’s Hospital, VA, NWH). Follow up with A/P, vendors, internal and external customers to resolve problems.
Review and reconcile procurement card purchases. Acquire source documentation from card holders, assure that proper budget numbers and object codes are assigned in the PaymentNet system and enter the information in Purchase Path. Assist card holders with resolving vendor disputes. Disseminate Monthly Transaction Report to Card holders, obtaining their signatures.
Record purchasing and reimbursement information for account balance and reconciliation purposes. Check current balances for available funds. Review for accuracy.
Initiate, monitor, and reconcile reimbursements, purchases, and all other transaction types to various budgets following State, UW, SOM, and Department policies and procedures.
Other Assignments (10%): This position will be responsible for maintenance of day to day office activities and will share responsibilities for facilities management, surplus, inventory, and special projects.
Self & Team Development (10%):
Act as a valued member of the administrative fiscal team that is collaborative, shares information and feedback, educated and trains self and other members of the department proactively. Participates in continuous process improvement, professional development, and customer service.
Provide proactive, collaborative, and innovative contributions.
Continue to grow in skills necessary for the position.
Contribute to a team atmosphere in working with all internal/external customers.
Other projects as necessary
Minimum Requirements: Three years of fiscal record keeping experience, or equivalent education/experience
Four year degree Professional appearance and communication style Experience with budget reconciliation Intermediate Microsoft Excel experience (e.g. Pivot tables, if and lookup formulas, grouping, conditional formatting, hyperlinking, named ranges) Ability to read, understand, and follow guidelines and policies. Positive and collaborative nature
While performing the duties of this position, the employee is regularly required to speak or hear. The employee frequently is required to sit; stand; walk; use hands to write, finger, handle or feel; and reach with hands and arms. The employee must occasionally lift and/or carry up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.
Schedule is normally 8a to 5p, M-F, but is not always fixed and workload does vary. The incumbent¹s first responsibility is to complete tasks rather than keep to a fixed schedule. Flexibility in schedule and intensity of work is necessary.
Some travel between sites will be necessary by UW Health Services shuttles.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.