1. Plan meals and events with or without input from Head of College. Prepare and cook food for teas and receptions and for special dinners. Coordinate with and order from caterers for some events. 2. Set up for, break down and clean up after functions. Provide floor plans for large functions. Train and oversee activities of student aides and other wait staff. Assume responsibility for the smooth running of Head of College's house events. 3. Maintain inventory of food, beverage (including alcohol) and all household products. Select food and beverage for functions after consulting with Head of College. Shop for and purchase food, beverage and household supplies. Place orders with suppliers. Shop for and purchase supplies online when necessary. Provide accurate accounting of purchases. Process payment requests in a timely manner. 4. Clean and maintain assigned public and private areas in a multi-floor residence, requiring the use of stairs. Vacuum and dust floors. Polish furniture, ornamental hardware and silverware and do household laundry. Wash dishes and cooking utensils. 5. Establish work schedule for routine cleaning and ensure that the schedule is accomplished in a timely and effective manner. Coordinate and supervise the annual cleaning of the Head of College's house, carpets, draperies, etc. 6. Answer the Head of College's house telephone and take messages. Greet and screen visitors. 7. Provide general care for the Head of College's pets, which includes feeding, walking, cleaning up and transporting to/from veterinarian appointments. 8. Maintain a calendar of events, as well as all necessary paperwork required by Yale. May receive and disburse cash. May issue and obtain receipts. 9. May oversee the activities of children in the absence of their parents. 10. Changes linens, makes beds for the guest suite. 11. Use own transportation to shop for various events. 12. Performs additional functions incidental to service activities.
Preferred Education: Previous experience catering for a college or university. Previous experience caring for pets and children. Housekeeping skills.
Preferred Education, Experience and Skills: Previous experience catering for a college or university. Previous experience caring for pets and children. Housekeeping skills.
Posting Position Title: Service Assistant 2, Head of College
Required Skill/ability 3: Ability to be self-directed, proactive and flexible in an ever-changing environment.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Residential College Service Assistant
Required Skill/ability 1: Demonstrated ability to plan and organize meals and events. Exceptional cooking ability. Ability to provide care for domestic animals (cats), such as cleaning, feeding and transporting to veterinary appointments. Ability to provide light supervision of adolescent children.
Required Skill/ability 4: Demonstrated solid and reliable attendance record. Ability to follow direction and take initiative. Understands short notes, basic written instructions and forms. Ability to independently refer callers and visitors to the appropriate individual.
Required Skill/ability 2: Basic to intermediate proficiency with Microsoft Word and Excel. Ability to utilize online financial systems, such as Workday. Ability to learn new systems. Strong organizational skills, with the ability to prioritize among multiple tasks to completion. Strong verbal communication skills with excellent attention to detail.
Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's Degree; or an equivalent combination of experience and education.
Internal Number: 59854BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.