The University of Maryland, Baltimore (UMB) Department of Financial Services is seeking a Travel Program Specialist.
The Travel Specialist is the final approver on all travel expense reimbursement requests. This is an opportunity to work in a fast-paced office processing a high volume of travel transactions. This position works closely with all campus personnel providing customer service and support via phone and email. This position is responsible for reviewing and approving travel expense forms to ensure compliance with State of Maryland regulations, University System of Maryland (USM) policies, and UMB policies and procedures. This position will be required to utilize the University's eTravel System to evaluate and approve or recycle transactions.
UMB offers a comprehensive and competitive benefits package to eligible employees. This position receives an annual leave package starting with 22 accrued vacation days, 14 floating and observed holidays, 15 sick days, and 3 personal days; comprehensive health insurance and retirement options; professional learning and development opportunities; flexible schedules and teleworking options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
Coordinate administrative activities related to the day-to-day operation of the University Travel system.
Review travel expense reimbursement requests to ensure compliance with State of Maryland regulations, USM policies, and UMB policies and procedures.
Assist in the development of practices and procedures to ensure accurate and timely disbursements of funds relating to travel.
Prepare allocation journal entries for travel related payments.
Evaluate objectives of the travel system. Perform testing to accomplish reviews and special projects regarding travel.
Assist campus personnel with travel policy, procedure, and system inquiries.
Provide training for campus personnel on travel processing.
Collaborate with management and internal/external partners to support University goals and objectives. Act as the University liaison with contracted travel agencies.
Review and reconcile monthly statements charged by the travel agency to the university.
Assist in conceptualization, development, and drafting of written products such as website content and other information resources for the improvement of the travel program.
Develop and facilitate travel workshops.
Perform other duties as assigned.
Education : Bachelor's degree in accounting, finance, business administration or a related field.
Experience : Two (2) years of experience in financial or management disbursement accounting, auditing, assessment of internal controls, or financial analysis required to include one (1) year of travel reimbursements experience.
Preferred: Prior experience providing supervision or responsibility for training, work coordination, and monitoring the work of others is preferred.
Ability to understand regulations and policies and apply them to various types of scenarios.
Critical thinking skills.
Ability to evaluate facts and circumstances to make responsible and consistent decisions.
Excellent detailed written and verbal communication skills.
Ability to provide excellent customer service.
Manage multiple tasks simultaneously.
Ability to process large volume of transactions daily.
Creativity to design and develop job aids and other tools that are visually appealing and informative
Ability to present and teach information to large diverse groups.
Ability to work cooperatively with others and demonstrate professional, ethical, respectful, and courteous behavior when interacting with others.
Ability to use a consultative approach to resolve issues in area of responsibility.
Salary Range: Commensurate with education and experience.
If accommodations are needed, contact Staffing & Career Services at 410-706-2606, Monday - Friday, 8:30am - 4:30pm EST. Maryland Relay can be accessed by dialing 711 (in-state) or 1-800-735-2258.
Equal Opportunity/Affirmative Action Employer. Minorities, women, protected veterans and individuals with disabilities are encouraged to apply.
Job: Reg or CII Exempt Staff - E1268D
Employee Class : Exempt Regular
Full Time/Part Time: Full-Time
Shift: Day Job
Financial Disclosure: No
Organization: Financial Services
Job Posting: Feb 13, 2020
Unposting Date: Ongoing
Internal Number: 139981
About University of Maryland, Baltimore
The University of Maryland, Baltimore (UMB) is the State's public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, global health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.