The Institution: MGH Institute of Health Professions in Boston is an innovative and interprofessional graduate school with post-baccalaureate, direct entry-level master's and doctorate, and post-professional programs in Nursing, Occupational Therapy, Physical Therapy, Physician Assistant Studies, Speech-Language Pathology, Health Professions Education, and a PhD in Rehabilitation Sciences. The only degree-granting affiliate of Partners HealthCare System, the MGH Institute offers its more than 1,300 students unparalleled opportunities to learn and work alongside expert practitioners in a variety of hospital, clinical, community, and educational settings. The school, which has graduated more than 5,400 students since its 1977 founding by Massachusetts General Hospital, is fully accredited by the New England Association of Schools and Colleges (NEASC). Several programs are highly ranked by U.S. News & World Report and the school has been named for the past six years as a Great College to Work for by The Chronicle of Higher Education.
Main Responsibilities: The OSAS (Office of Student and Alumni Services) Coordinator is responsible for providing primary support to the Dean of OSAS as well as handling general administrative and office management logistics within the OSAS, including operational functions. This position manages OSAS reception area and the hiring/scheduling of OSAS Graduate Assistants. The Coordinator assists the Dean with OSAS budgets.
Principal Duties & Responsibilities:
Provide administrative support to the Dean including schedule and meeting management, reimbursements, Kronos timekeeping and other administrative functions. Works with Dean on scheduling office meetings, retreats, setting requisite agendas and taking minutes. Insures staffing coverage in all areas to maximize student service. 25%
Provides general administrative support for the department such as sorting mail, purchasing office supplies and equipment, and processing, as needed, invoices, travel card expenses and check requests and reimbursement. Monitors resource utilization with a focus on cost containment and reduction. 25%
Assists the Dean in the planning of the OSAS budget and monthly reconciliations. Problem solves, as needed, in resolving budgetary variances/discrepancies within the department. Assists the Dean in preparing the annual budget submission and advises other staff on budgetary issues as needed. 15%
Provide staff support for OSAS and occasional Institute events, both onsite and offsite (e.g., Orientation barbecue, Commence¬ment, alumni events). Activities may include processing event registrations, generating attendee lists, name tags, and coordinating logistics with Operations and outside vendors. 15%
Hires and supervises Graduate Assistants and Temporary Staff as needed, setting schedules and working in coordination with staff to identify work assignments/projects. 10%
Plans logistical setup of office space for new staff hires; orders office furniture, telephones, and computer equipment; orients new hires and Bulfinch temps on office policies and procedures and overall Institutes policies. 5%
Perform other related duties incidental to the work described herein. 5%
Supervisory Responsibilities: No direct supervision of other employees but may supervise activities of temporary workers or graduate assistants for specific projects.
Fiscal / Budget Responsibilities: Handles check requests as appropriate.
Working Conditions: Fast-paced office environment. Work is preformed under stress during peak periods of activity; deadlines, meetings, high traffic and frequent interruptions.
Minimum of 2-3 years related work experience preferred.
Prior experience in a university or college setting preferred.
Skills / Abilities / Competencies Required:
Strong organizational skills and ability to juggle multiple priorities.
Excellent attention to detail and good follow through skills.
Strong commitment to quality work and customer service.
Ability to take initiative and work independently.
Proficiency in MS Word, Excel, Outlook, PowerPoint and other databases.
EEO Statement The MGH Institute of Health Professions is an equal opportunity employer and is committed to enhancing the diversity of its faculty and staff. We welcome nominations and applications from individuals who would bring diversity of experience, thought and practice to the Institute's research, teaching and clinical missions. Applications from protected veterans and individuals with disabilities are strongly encouraged.
Internal Number: 3006642-1435_1581494457
About MGH Institute of Health Professions
MGH Institute of Health Professions, founded by Massachusetts General Hospital in 1977, is an innovative and independent graduate school in Boston that is a member of Partners HealthCare. A progressive leader in developing comprehensive models of health care education, the MGH Institute prepares advanced practice professionals in the fields of nursing, physical therapy, occupational therapy and communication sciences and disorders through a distinctive combination of academic study, clinical practice, and research. More than 1,200 students are enrolled in graduate level and certificate programs, with an increasing number of courses available online. The Institute is accredited by the New England Association of Schools and Colleges (NEASC).