The mission of the USC Suzanne Dworak-Peck School of Social Work is to improve the well-being of vulnerable individuals and communities, advance social and economic justice, and eradicate pressing societal problems in complex and culturally diverse urban environments throughout Southern California, the nation and the world. Our mission is achieved through value-driven, scholarly and creative social work education, research, and professional leadership.
The USC Suzanne Dworak-Peck School of Social Work is seeking a Facilities Manager to join its team to manage the maintenance, allocation and utilization of space and equipment across all school facilities which include two buildings on the University Park Campus and leased space at City Center in downtown Los Angeles. The ideal candidate will be a creative strategic thinker with experience managing both technology-enhanced classroom environments and research oriented space in an academic setting. Experience with construction, buildouts and renovations is important. The Facilities Manager will work with a diverse population of faculty, staff, and students that all support various programs, such as the Masters in Social Work Program, Virtual Academic Center, Nursing Program, Doctorate in Social Work Program, and PhD Program, all of which serve a population of over 3,000 students.
This position will report to the Senior Business Officer and will work closely with the Dean, Executive Vice Dean, research administration staff and other project staff that make up the Hamovitch Center for Science and Human Services.Â This includes working with the HR Manager on ADA and ergonomic accommodations for faculty and staff to ensure that the facilities are sufficiently equipped and in the best physical condition to support high-level teaching and learning.â
Major Job Accountabilities Include:â
Supervises employees and/or student workers, as assigned. Schedules, assigns and prioritizes workloads. Sets appropriate deadlines. Monitors employee performance on a regular basis. Ensures timely completion of work.
Coordinates with university departments and/or outside contractors and vendors for facilities operations and maintenance projects.
Develops and administers the annual operating budget for the facilities managed. Reviews, authorizes and monitors expenses for utilities, materials and supplies, repairs, maintenance and project work. Provides budget analyses on a regular basis.
Prepares long and short-range plans for the use of equipment and facilities. Maintains analysis of space and equipment requirements and allocates usage based on departmental priorities. Prepares analyses and proposals for new, upgraded or expanded facilities.
Works with the dean, university administrative departments (e.g. legal counsel, real estate, etc.) and other outside entities (e.g. real estate brokers) to develop and implement long-range real estate plans, including the sourcing of new property and assisting with lease negotiations, build-outs and finish design assessment and approvals.
Supervises operation and maintenance of classroom facilities and equipment. Provides advice on equipment acquisition or enhancement, classroom operation, monitoring and maintenance.
Controls and monitors equipment and supplies inventory. Approves supply orders and negotiates directly with vendors as appropriate.
Develops and implements deferred maintenance and preventative maintenance programs.
Manages environmental health and safety programs. Conducts safety inspections, determining whether conditions are safe and any remedial actions required to allow work to continue. Maintains records for compliance with government and university regulations, as applicable.
Conducts periodic security surveys. Coordinates and resolves security concerns. Controls procedures for facility access to include establishment of guidelines for issue of keys and maintenance of related records.
Inspects equipment and coordinates required repairs and/or purchases.
Coordinates security activities with university Public Safety Department. Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of university's crime prevention and suppression programs and services. Ensures dissemination of security related information to staff.
Other duties as assigned.
2-3 years in a Facilities Manager or equivalent role
Excellent verbal and written communication skills.
Ability to work successfully within a team of staff and faculty members.
Evening and weekend work may be required.
Bachelorâs degree. Combined experience/education as a substitute for minimum education
5-7Â Years of experience in Facilities Management and Coordination
University Facilities Management experience related to hot/cold calls and general maintenance customer service work-orders
Multi-Unit Building Experience preferred
Experience in higher education and knowledge of University accounting and budgeting process
Experience with Kuali, E-Market, and Famis Systems
Experience with Space Management
Minimum Education: Related undergraduate study, Combined experience/education as substitute for minimum educationMinimum Experience: 2 yearsMinimum Field of Expertise: Coursework and/or experience in business administration along with work experience in facilities management
Internal Number: REQ20086097
USC’s Viterbi School of Engineering has been one of the economic engines in Southern California and a vital hub in the California economy. The technical innovations and ideas generated by the Viterbi faculty and research community have resulted in countless innovations, many becoming the foundations for new companies, products and services. The thousands of students graduating each year bring new ideas and vitality to companies in California and beyond. With an annual research budget exceeding $205M each year, more than 46 research centers and institutes, more than 180 faculty members, 7,800 students and over 60,000 impassioned alumni world-wide, the Viterbi School is addressing some of the world’s great challenges.