The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Pennâ™s distinctive interdisciplinary approach to scholarship and learning.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
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Job Description Summary
The Division of Facilities and Real Estate Services (FRES) provides the expertise, business process, policies and standards required to plan, design, construct, operate, maintain and renew the physical assets of the University, excluding the health system. In addition, the Division, comprised of approximately five Departments, is responsible for the strategic planning, management and operation of non-academic University property, and collaborating with the neighborhood to create a safe, diverse and economically vibrant destination. With close to 12M square feet of space, FRES maintains 186 buildings on a campus of 276 acres, completes over 60,000 maintenance requests per year, and starts approximately 250 projects a year. FRES is comprised of the following Departments: Administration, Office of the University Architect, Design and Construction, Real Estate, Operations and Maintenance.
The University of Pennsylvania is implementing a campus transformation entitled Penn Connects (http://www.pennconnects.upenn.edu). This comprehensive, award winning effort is expanding the campus over the next 20 years, including the construction of new academic research and recreational facilities. In addition, the University has secured $300M in Century Bond funding and continues to upgrade existing facilities over the coming years. https://www.facilities.upenn.edu/
Reporting to a Director for Facilities Services (FRES), serve as liaison between FRES and the University community for facilities related issues. Maintain and develop strong customer relations while managing multiple priorities and developing acceptable service levels. Maintain customer/vendor contact within designated area; including but not limited to, preparing and maintaining an in-depth understanding of building level expense/purchase detail; preparing statement of work for facility maintenance, service, and minor repair projects; providing high level cost estimates for projects; manage O&M contracted services; and working with customer to develop/manage their current and long term needs. Develop and update, as needed a three-year business plan. Represent customer and participate in internal prioritization and scheduling of service provision. Consult with housekeeping and trade managers to ensure established service levels are being met and that all work is conducted as safely as possible. Establish and maintain, with customer, on-going capital and facility renewal projects list. Work with customer to assure smooth turnover of newly renovated or constructed space; participate in construction meetings. Code and pass along for approval all vendor requests for payment. Maintain fiscal responsibility within established guidelines, and report on variances to budget. Develop general reporting mechanism for customer. Work collaboratively with numerous internal and external parties to identify and implement actions to achieve the energy and carbon footprint reduction and overall sustainability goals as specified by the Climate Action Plan.
Position requires Bachelorâ™s degree in engineering, construction management, facilities operations & maintenance or related field with 5-7 years of proven experience, preferably in an academic or similarly complex environment, or an equivalent combination of education and experience.
Proven knowledge of commercial building systems and their operations in addition to general knowledge of OSHA, Building Codes, Project Management, Contracting and Project Estimating.
Experience in the coordination of activities by multiple stakeholders to include architects, engineers, contractors and in-house personnel.Â
Demonstrated ability to exhibit good judgment and be able to manage multiple priorities in a fast-paced, diverse environment.Â
Demonstrated excellent interpersonal, written/verbal communication, and organizational skills.Â
Strong financial and analytical skills.Â
Proven record of proving excellent customer service skills.Â
Knowledge of basic computer software (Microsoft Office).
Familiarity and experience in unionized labor environment desirable.Â
This position will require the individual to be on-call 24/7.
Job Location - City, State
Department / School
Facilities and Real Estate Services
$72,837.00 - $138,391.00
Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Internal Number: JR00016251
About University of Pennsylvania
Penn has a long and proud tradition of intellectual rigor and pursuit of innovative knowledge, begun by Benjamin Franklin in 1740. That tradition lives today through the creativity, entrepreneurship, and engagement of our faculty, students, and staff. Academic life at Penn is unparalleled, with an undergraduate student body of 10,000 from every U.S. state and around the world. The entering class of 2015 is the most talented and diverse in Penn's history. Consistently ranked among the top 10 universities in the country, Penn welcomes an additional 10,000 students to our top-ranked graduate and professional schools.