Department: College of Health and Human Services (CHHS)
HAP/CHRE Communications Coordinator
The Department of Health Administration and Policy within the College of Health and Human Services at George Mason University is seeking a Communications Coordinator to join their team.
The HAP/CHPRE Communications Coordinator is member of the Department of Health Administration and Policy's administrative support team, responsible to support the academic and research operations of the Department and the Center for Health Policy Research and Ethics, in the College of Health and Human Services. The successful applicant will work both independently and as part of a College administrative support team to support the mission of the department and research center. The incumbent shall possess excellent technical, communication and interpersonal skills, have a customer satisfaction focused attitude and enjoy the challenge of working in an academic institution with a variety of stakeholders.
The essential duties of the position involve providing support related to office operations, grant development and administrative support, event and meeting management and communications.
Office Operations and Administrative Support:
Support for department faculty through procurement, calendaring, room scheduling, travel authorizations and reimbursements, and general office administrative tasks as needed;
Provide customer service for telephone and in person inquiries about graduate academic programs;
Provide support to academic program coordinators in HAP and liaison with CHHS to support graduate program recruiting events and activities;
Serve as the point person for office and academic program communications and correspondence in CHPRE;
Purchase supplies etc. and maintain proper documentation various office operations/functions for HAP and CHPRE;
Schedule meetings between faculty and internal and external stakeholders;
Provide support services as requested for selected grant proposals related to formatting/reformatting proposal materials, tracking and problem-solving letters of support and supplemental materials, and follow-up lead faculty correspondence related to sub-contracts and external participants;
Prepare correspondence for Center and academic program directors and department faculty as requested.
Event and Meeting Management:
Assist with staffing and organizing academic, professional and recruitment meetings and events for HAP and CHPRE;
Reserve space with University 25Live system;
Prepare Food and Beverage Authorizations and work with local vendors for catering and event needs;
Develop and distribute invitations internal and external entities via email, social media, event planning applications and mail;
Maintain daily and annual schedule of activities for CHPRE, the Academic Department, and its academic programs;
Manage event registration and meeting RSVP lists;
Support and/or coordinate departmental special events and event planning, recruitment and marketing efforts with the CHHS Office of Marketing and Communications and Office of Student Affairs.
In collaboration with CHHS Marketing and Communications, manage HAP, CHPRE website updates using Drupal;
Manage HAP/CHPRE social media communication using a variety of social media applications;
Collaborate with CHHS Marketing and Communications personnel to prepare materials and website content consistent with Mason and CHHS brand and communication strategies;
Promote Department and Program events using a variety of Mason and social media sources;
Support communications for routine and special departmental/CHPRE activities and events.
Bachelor's degree in health administration, business, communications or marketing or equivalent combination of education and experience;
Strong written and oral communication skills;
Sound organizational skills background;
Ability to organize and manage complex administrative processes;
Ability and/or willingness to gain proficiency in software and web-based applications such as: Office 365 calendaring, e-mail; University applications such as Banner, Patriot Web, eVA and Travel Request System, and shared electronic files;
Computer literacy and working knowledge of Microsoft Office applications (Word, PowerPoint, XLS Spreadsheet and Publisher), Adobe Professional Suite, Drupal;
Ability to work independently and complete multiple tasks within tight deadlines;
Demonstrated administrative support experience in an office setting, working with a variety of staff internal and external to the office/organization, in order to communicate, plan and problem solve.
Minimum of two years administrative or office experience;
Experience with GMU's administrative systems and procedures;
Experience working in higher education.
Salary: Commensurate with education and experience.
Location: Fairfax, VA
Mason Ad Statement:
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education.
Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.
If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!
George Mason University, Where Innovation is Tradition.
Special Instructions to Applicants:
Applicants must apply for position number 01085Z using https://jobs.gmu.edu/.
Applications must include: (1) a cover letter describing the applicant's qualifications and interest in the position, (2) resume; (3) list of 3 professional references with contact information.
Only complete electronic applications submitted using jobs.gmu.edu will be reviewed.
George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.
Internal Number: 47729
About George Mason University
George Mason University is Virginia's largest public university located in the suburbs of Washington, D.C. With strong undergraduate and graduate degree programs in engineering, information technology, public policy, economics, visual and performing arts, life sciences and biotechnology, Mason prepares its alumni to succeed in the workforce and meet the needs of the region and the world.