The Buyer is responsible for processing, dispatching, and ensuring completion and close-out of purchase orders for goods and services in accordance with the terms and conditions of the governing contract and all applicable university policies. The Buyer is the primary interface between university customers and suppliers for procurement transaction support. The Buyer is responsible for drafting and negotiating contracts for goods and services and supports the Category Manager in supplier negotiations, supplier performance and contract deployment.
As a member of the Purchasing and Payment Services Team, the Buyer assists in establishing and maintaining strong, collaborative relationships with Vanderbilt's faculty, staff and students and identifies additional ways to be of service and ensure customer satisfaction. This position contributes to the success of a high-performing Purchasing and Payment Services organization by helping to champion and drive the full procure-to-pay process.
The Purchasing and Payment Services Team (P&PS) serves as the single point of contact for all centralized supplier information management, procurement, payment, travel and expense, and card activities at the university, setting the overall strategy for Vanderbilt University's purchases and payments. As part of the Division of Finance, P&PS provides an integrated approach to purchasing goods and services by connecting the procurement function to payments issued to suppliers. P&PS includes resources that facilitate sourcing, contracting, ordering and purchase order processing, payment of invoices, employee expense reimbursement processing, payment card management and the university's managed travel program.
Duties and Responsibilities
Coordinates and collaborates with suppliers to request price quotes and proposals for goods and services.
Uses professional judgement to draft and negotiate purchasing terms and conditions taking into account Vanderbilt policies and customer requirements.
Reviews purchase requisitions and issues purchase orders in accordance with departmental needs and university policy.
Ensures purchase orders are fully executed and completed in accordance with contract terms including facilitating relationships with departments and suppliers to ensure quality customer service.
Manages day-to-day processes for resolving invoice, receiving and warranty disputes with suppliers and departments.
Collaborates with Category Managers in the development and execution of commodity strategies and supplier contracts.
Coordinates with university customers to define and communicate specifications and sourcing options.
Seeks opportunities for continuing process improvement in terms of processes and capabilities within this role and of the Finance group overall.
Assists in special projects and additional duties as assigned.
Profile of an Ideal Candidate
Bachelor's degree necessary, with emphasis in Business Administration is preferred.
Certified Purchasing Manager (CPM) or other purchasing professional certification is preferred.
2+ years of purchasing experience is necessary.
Proven skill in attention to detail and a highly organized work style in collaboration with effective written and verbal communication skills is necessary.
Strong interpersonal skills and the ability to develop and maintain relationships with key stakeholders is necessary.
Experience working with electronic purchasing systems and eProcurement platforms is preferred.
Experience managing orders funded by federal, state or private grants is preferred.
Experience in building and maintaining effective working relationships with a range of people understanding their needs and goals is preferred.
Openness to change, adaptability, and the ability to work effectively in a variety of situations, with individuals or groups is preferred.
Ability to challenge systems, processes and people to facilitate optimal outcomes; connect people, ideas, processes and issues is preferred.
Ability to foster imagination, creativity and experimentation, to take and promote considered risks, celebrate creative successes and learn from failure is preferred.
Substantial relevant experience in a complex organization, with a strong purchasing and payables background is preferred.
Commitment to Equity, Diversity and Inclusion
Vanderbilt University is committed to achieving the goal of a diverse and inclusive academic community of faculty, staff, and students. We seek individuals who are committed to this goal and our campus values.
Internal Number: 2000180
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.