1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Preferred Education: Prior experience with new hire on-boarding. Knowledge of Yale's policies, procedures and financial systems (i.e. Workday).
Preferred Education, Experience and Skills: Prior experience with new hire on-boarding. Knowledge of Yale's policies, procedures and financial systems (i.e. Workday).
Required Skill/ability 5: Ability to work in a fast-paced, large volume environment. Ability to work under pressure and successfully deal with competing demands while maintaining complete confidentiality. References indicating professional demeanor and polished communication skills.
Posting Position Title: Senior Administrative Assistant
Required Skill/ability 3: Ability to assist in employee relations-related tasks including new hire on-boarding process. Ability to book travel, process expenses, order supplies and equipment through web based systems.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Senior Admin Assistant Cancer Center
Required Skill/ability 1: Ability to serve as primary resource for maintaining effective communication and operations goals. Ability to schedule large meetings, conferences and/or retreats. Ability to manage multiple calendars.
Required Skill/ability 4: Well-developed computer skills, including intermediate to advanced proficiency in Microsoft Word, Excel, Outlook e-mail and scheduling systems. Demonstrated data management and report generation proficiency. Ability and willingness to learn new technology and processes.
Required Skill/ability 2: High level of initiative, motivation, and exceptional organizational, oral and written communication abilities. Superior interpersonal skills. Ability to multitask while handling frequent interruptions. Ability to work in a team as well as independently.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Internal Number: 59903BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.