1) Job Summary: The Chief of Staff is responsible for directing the operations of the Office of the Provost while maintaining constant interface with the Provostâ™s senior leadership team to ensure that key issues are proactively addressed.Â
2)The Chief of Staff serves as the Provostâ™s liaison managingÂ the bi-directional flow of communication in and out of the Office of the Provost ensuring consistent and responsive message delivery to key University stakeholders, including faculty, staff, students, trustees, alumni and others utilizing discerning judgment, consummate discretion and confidentiality.
3) The ideal candidate is a highly-motivated, detail-oriented, and enthusiastic professional who has proven experience and enjoys working in a collaborative, fast-paced, and deadline-driven environment.
4) Reporting to the Provost at the University of Chicago, the Chief of Staff ensures that the Office of the Provost provides strategic and organizational leadership aligned with the University's mission, vision, and distinctive strengths.
5) The Chief of Staff will develop and enhance strong relationships with colleagues in the schools and divisions, Office of the President, and academic leadership to further the planning and implementation of the University's academic, strategic and operational priorities. The Chief of Staff acts as project manager, strategist, problem solver, and as advisor to the Provost and for the operating units within the Office of the Provost.
6) Responsible for executive oversight and management of the Office of the Provost including budgets, HR, and administration.
7) Prepare agendas for each senior staff meeting and provide a summary of discussions and action items resulting from each meeting to attendees, with appropriate follow-up.
8) The Chief of Staff serves as a key member of the Provostâ™s senior leadership team and coordinates comprehensive projects and assignments that require engagement of several different offices and/or areas of the University including personnel/management reviews, and special initiatives.
9) Works collaboratively with staff at all levels across the University and with internal and external partners to ensure the success of a broad range of projects and activities that are of high priority and strategic importance to the Provost and the University.
10) Serves as a key member of the Office of the Provost senior leadership team, representing the Provost and Office of the Provost in a variety of internal and external settings.
11) Develops and maintains productive relationships with a range of stakeholders across campus.
12) Drives partnerships and strategic initiatives in collaboration with all members of the Provostâ™s senior leadership team, Office of the Provost, and other academic/administrative units on campus.
13) Represents the Office of the Provost on working groups and committees to advance the planning and successful execution of key projects.
14) Provides high-level advice and counsel to the Provost on matters related to strategic initiatives and priority projects.
15) Provides high-level project management and strategic support for the Provost; tracks high-priority projects and activities in which the Provost is the lead.
16) Communicates critical project updates and changes that require escalation to the Provost.
17) Prepares high-level briefings and develops reports and presentations for the Provost.
18) Oversees the Office of the Provost budget, HR/staffing, space, operations, and administration.
19) Works closely with University partners to prepare materials for senior leadership, including the Board of Trustees.
1) Demonstrates ability to execute complex projects and ambitious objectives in an extremely fast-paced and sensitive environment.
2) Demonstrates exceptional interpersonal, organizational, oral and written communication skills.
3) Highly effective managerial skills.
4) Versatile and action oriented.
5) Ability to work under pressure on competing responsibilities with resilience, discretion and diplomacy.
6) Thinks strategically.
7) Demonstrates flexibility and adaptability.
8) Exceptional negotiation skills.
9) Proven leader with demonstrated project management experience.
10) Excellent knowledge of Word, Excel, and PowerPoint.
11) Excellent oral and written communication skills.
12) Ability to handle sensitive and confidential situations and information with absolute discretion.
13) Ability and willingness to work evenings and weekends.
1) A college or university degree in related field including an advanced degree.
1) Experience working in higher education and a high-level executive setting
2) Familiarity with the University of Chicago
2) Cover letter
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR07850
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