UCSD Layoff from Career Appointment: Apply by 02/12/2020 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 02/21/2020. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Under general supervision of the Project Management Supervisor 2, the Project Specialist 2 is responsible for independently setting and coordinating priorities and workload associated with the project management process on projects with a dollar value less than $750,000. Prepare, analyze and summarize project administration reports, develop short and long-term projections and make process efficiency recommendations to meet program objectives.Responsible for ensuring project documentation compliance with UCOP using specialized knowledge in accordance with Record Retention Policies and department procedures. Analyze and review construction contract documents and change orders for compliance with Article 7 of the contract and requesting adjustments from the contractor when errors are identified.
Analyze, review, process and track design and construction documentation. These include: Capital Improvement Budget (CIB), Project Schedule, Design Service Authorization (DSA), Project Planning Guide (PPG), Detailed Project Program (DPP), Planning Studies, Cost Estimates, Cost Proposals/Field Orders (CP/FO), Change Order (CO), Contract Approval (CA), Request for Authorization (RFA), Design Change Approval (DCA), Request for Information (RFI), Architect Supplemental Information (ASI), Submittals, Notice of Acceptance (NOA), Beneficial Occupancy (BO), Substantial Completion, Notice of Completion (NOC), Plant Account Augmentation Request, and Preliminary Notice. Under direction of the Sr. Project Manager, provide project administration to the Project Management team on projects from the planning and design phase through the close out process. Using scheduling data provided by the Sr. Project Manager and utilizing Microsoft Project software, prepare project schedules indicating the various phases of a project; verify total project months; prepare revisions as necessary.
Coordinate, schedule and participate in project meetings with the project team to review UCSD policies and procedures as well as project documentation procedures and requirements. Compose meeting notes during meetings to record and document important details and provide meeting summaries to the PM team. Coordinate with contractors to track and receive close-out documents, ensure the documents conform to the standards defined within the Contract Documents, and route approved documents to the appropriate campus department. Applies professional concepts to conduct analytical studies or projects of moderate scope and complexity to address a variety of policy, research and procedural issues. Fully analyzes issues and problems, gathers data and information, finds and evaluates alternatives and makes sound recommendations.
Bachelor's Degree in relevant field; or equivalent combination of education and experience, preferably in a higher education environment.
Working knowledge of applicable policy analysis techniques. Strong knowledge of construction industry including methodology and terminology. Experience with administrative workflow and documentation relevant to the construction industry.
Demonstrated experience with project administration, scheduling, cost control, budgeting and management in a large scale environment such as a university, municipality, or commercial setting.
Demonstrated knowledge through experience with project delivery methods, such as Design-Bid-Build and/or Design Build.
Working knowledge of common organization- or research-specific and other computer application programs. Advanced experience with computerized systems, database management and spreadsheet and word-processing programs such as MS Office.
Proven ability to analyze, research and synthesize large amounts of data with strong attention to detail. Ability to extract accurate and useful information from computerized databases and other sources, conduct analyses and prepare reports.
Excellent communication and interpersonal skills to communicate effectively, both verbally and in writing. Strong verbal and written communication skills and ability to compose correspondence and reports.
Ability to use sound judgment in responding to issues and concerns. Ability to use independent judgment and initiative to accomplish tasks. Proficient in ability to multi-task with demanding time frames. Ability to use discretion and maintain confidentiality.
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