Family medicine is the medical specialty that provides continuing and comprehensive health care for individuals and families. This specialty integrates the biological, clinical and behavioral sciences and encompasses all ages and sexes, each organ system, and every disease entity. It is this combination that qualifies family medicine physicians to provide continuing and comprehensive medical care and health maintenance and preventive services to each member of a family regardless of patient type or problem be it biological, behavioral or social.
Family medicine physicians, because of their background and interactions with families, are best qualified to serve as a patients advocate in all health-related matters, including the appropriate use of consultants, health services and community resources.
This position requires interpretation of ACGME requirements with regards to scheduling and residents' successful completion of training. Failure to interpret or act appropriately regarding requirements may result in improper scheduling, workload compression, poor resident wellness and/or incomplete training of residents, as well as, decreased patient access to the clinic. Incomplete training may create delays or prohibit resident(s) program completion. The position has the ability to manage complex decision making in coordinating activities between multiple organizations and physician groups and requires knowledge and action regarding curricular requirements. Failure to fully understand requirements may result in improper recording or testing of active residents in training and delayed completion of resident program completion. This position must interpret requirements and make decisions independently of the residency program director and associate director(s) to identify resident and faculty issues regarding scheduling, time off, and clinical requirements which may include cancellation or rescheduling of clinics.
Failure to provide accurate scheduling that meets requirements of residency training will impact resident(s) ability to begin practice in a timely manner; faculty being able to meet the expected FTE allocation; and affect patient access to clinic appointments. The influence of this role impacts the department and school level. Failure to maintain appropriate clinical and educational activities may impact the completion of resident education, and reduce the number of physicians practicing in the state through decreased workforce.
This position will coordinate activities related to educational programming including but not limited to scheduling of resident and faculty educational and clinical assignments. Coordinate with Residency leadership on new resident orientation, clinical assessments and other training activities (ALSO, NRP, etc).
Primary Duties and Responsibilities:
- Resident Schedule Management: Scheduling of resident rotations, clinic hours and/or clinic schedules; scheduling for extracurricular activities such as ITE, OSCE, etc; and other training activities such as ALSO, NRP, etc. Verifying rotation information and creating the residents' longitudinal rotation schedule each academic year. Reviewing and approving resident vacation, CME and conference requests in line with Residency policy. Counseling current and incoming residents on such issues as schedules, specific rotation requirements, vacation/CME/conference requests and the elective rotation process. Troubleshooting conflicts with all schedules and locate coverage, when needed, to maintain rotation and clinic needs. Scheduling and coordinating incoming Intern Orientation, under direction of Curriculum Design faculty. Coordinating and scheduling annual Resident Retreat, with input of Chief residents. Serves as first point of contact for resident schedule and rotation questions.
- Faculty Schedule Management: Produces all faculty outpatient clinical schedules, after the inpatient and call schedules are completed by the physician scheduler. Tracks and advises Residency preceptors on sessions worked and meeting precepting session goals. Coordinates with Residency leadership and Clinic leadership to determine precepting needs which requires knowledge of ACGME guidelines for scheduling and precepting ratios.
- Serves as Residency liaison with outside rotation site personnel for purposes of scheduling resident and faculty activities. Attends GME Coordinator meetings and participates in IU Health Quality improvement projects, as related to clinic scheduling needs.
- Provides cross coverage of Program Manager and Administrative Specialists.
- Other duties as assigned.
High school diploma or GED and two years of experience in administrative/coordination position.
Possess a valid driver's license with the ability to be insured by Indiana University.
Strong interpersonal and communication skills. Ability to exercise tact and discretion. Ability to handle discretionary and confidential information. Ability to work on multiple projects at one time.
Working Conditions / Demands
Ability to travel on and off campus to meetings. Incumbent may serve as recruitment personnel at local, state, and national meetings. Ability to perform the essential functions of the job with or without an accommodation.
Equipment utilized: computer, printer, copier, fax, scanner, video conferencing equipment, and an audience response system.
1520 N. Senate Avenue
Indianapolis, Indiana 46202
Salary Plan: CL
Salary Grade: 07
Job Function: Student Services
This posting is scheduled to close at 11:59pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
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Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
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Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.