Towson University is accepting applications for an Accounting Clerk III. This position is critical to maintaining the accuracy and integrity of all student account transactions. The position is directly responsible for processing all returned payments to the University; monitoring student accounts by researching, reconciling, and maintaining all University PeopleSoft accounts receivable, as well as effectively communicating account information as needed to authorized parties; maintaining the accounts receivable file; processing of third party scholarships received directly by the Bursar’s Office; promptly notifying the Office of Financial Aid about these third party scholarships in order to ensure the University is compliant with all federal and state regulations; maintenance of the University’s Imprest Fund. The incumbent must also provide excellent customer service to all internal and external customers via in person or on the phone.
Account Receivable/Return Payments: Directly responsible for processing all returned payments made to the University through the Bank of Account. This position is required to access the Bank of America online system and produce a report of all returned payments from the previous day.
Scholarships: Review and process the scholarship checks received by the Bursar Office. These duties include invoicing and tracking all external organizations that provide scholarships for students who attend the University, working with scholarship students in regards to their billing authorization documentation, and notifying the Office of Financial Aid of the scholarship funding.
Account Review/Rebates and Refunds: Responsible for the maintenance of all active credit account balances. Must analyze account receivable credit balances and determine the validity of the credit balance. Valid credit balances are to be refunded via student Disbursement Online Center (DOC), Refund/Rebate checks through the State of Maryland, Parent PLUS loan refunds, or by refunding to customer credit cards.
Other Refunds: Responsible for refund processing for external customers utilizing TU Marketplace (Touchnet) for payments made to various departments for direct revenue services or fees.
Imprest Fund: Processes checks to students or the University that are written out of the Imprest Fund. Must coordinate with the Bank of America the approval for any check written to be released. In addition, assists with the monthly Imprest Fund account reconciliation.
Account Receivable Adjustments: Post manual transactions to accounts in PeopleSoft and PeopleSoft Financials. As part of that process, all 405 forms or manual adjustment forms must be completed and available for daily auditing. In addition, all auditing queries must be run and included in these documents.
Other Duties: Assists in various duties throughout the office including, coverage for the front desk when needed and opening mail and researching problem bills during payment deadline. Also, reviews and audits the Petty Cash funds held by the Bursar's Office.
High School diploma or equivalent and at least three years of accounting clerical related experience. General knowledge of bookkeeping principles, mathematical methods and techniques, and accounting standards. Skill in performing mathematical computations; in reviewing and processing financial documents; in reconciling financial data; in operating calculators, keyboards, manual and automated office equipment, personal computers and financial software; inputting data accurately. Ability to communicate effectively with sensitivity and respect; to prepare written records and reports; to establish and maintain effective work relationships; to lead and train others in assigned accounting clerical or bookkeeping work. Excellent listening, multitasking skills, along with the ability to consistently follow-up and be extremely detailed oriented is essential. Must exhibit professionalism, patience, and tolerance. Self-starter with the ability to determine shifting priorities. Strong background with customer service preferred. Work experience in a Higher Education environment and PeopleSoft experience also preferred.
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
A Criminal Background Investigation is required for the hired candidate and the results may impact employment.
Salary and Benefits
$35,438 and full University benefits that include annual leave, holidays, personal and sick days; tuition remission; and excellent health, life, and retirement plans. Applicants with TU or USM service may receive salary credit. To learn more about our benefits, click here.
This position will be open for a minimum of 14 days. Cover letter and resume are requested, but not required.
Internal Number: 2000002L
About Towson University
The largest comprehensive university in the Baltimore area, Towson University is nationally recognized for its excellent programs in the arts and sciences, communications, business, health professions, education, fine arts and computer information systems. Located in suburban Towson, eight miles north of Baltimore, our beautifully landscaped, 328-acre setting offers a pleasant environment for study and a diverse campus life, as well as easy access to a wealth of university and community resources. Towson University's educational experience branches out to off-campus locations throughout Maryland, including a number of online options. Our many interdisciplinary partnerships with public and private organizations throughout Maryland provide opportunities for research, internships and jobs. Towson University is a founding member of the Coalition of Urban and Metropolitan Universities (CUMU).